Leasing Coordinator

Job TypeFull-timeDescriptionAt NewMark Merrill, our unwavering commitment to "Doing Retail Better" has been the cornerstone of our success over the past 40 years. Through shifting landscapes, economic fluctuations, and industry disruptions, we remain steadfast in our dedication to connecting with communities, cultivating authentic environments, and empowering our tenants to thrive. With offices in Denver, Los Angeles, Sacramento, San Diego, and Chicago, NewMark Merrill proudly owns and manages over 12 million square feet of retail assets, comprised of over 2,000 tenants across 95 communities.As a boutique-sized firm, we offer the best of both worlds: the efficiency of large portfolio economies of scale combined with the agility of swift decision-making and personalized attention from senior leadership. We are more than just landlords; we are partners in success. By fostering close relationships with communities, engaging directly with our merchants and shoppers, and investing in innovative technology and data collection, we provide invaluable insights that empower our tenants to thrive in our centers.By deeply understanding the communities we serve and leveraging world-class technology, we maximize value and curate exceptional experiences that transform visitors into loyal customers. Our commitment to excellence extends beyond transactions; it's about creating lasting impact and fostering sustainable growth.Above all, it's our people who propel NewMark Merrill to new heights of success and innovation. They are ambitious and talented individuals that bring their passion and expertise to our daily endeavors. We promote a welcoming team-oriented environment where we lead with innovation, address challenges head-on, encourage out-of-the-box thinking and celebrate our successes.At NewMark Merrill we strive to elevate the retail experience, one community at a time. We invite you to join us on this journey as we continue to redefine the possibilities of retail.Go to www.newmarkmerrill.com to learn more about the company and its culture.Position SummaryWe are looking for a Leasing Coordinator in our Oceanside office to support the Vice President of Leasing on new leases and renewal transactions. If you are experienced in commercial or retail real estate and looking for a position that will allow you to grow in a fast-paced environment within a company with a great culture, this position may be for youPosition Responsibilities Draft and process new leases and amendments, legal notices, name changes, tenant delivery letters and document requests Maintain exclusive use, first right of refusal, and signage rights lists for all properties in company portfolio Draft owner approval letters for new leases and lease amendments Compile, process and track leasing applications for prospective tenants Assemble lease files for new tenants and maintain all leasing files Collaborate and communicate with accounting team related to new leases Handle administrative lease renewals under leasing team direction Maintenance of lease filing cabinet organization Creating and maintaining critical lease date calendars and monitoring for option exercise, lease expiration, and other critical dates. Sending alerts of such dates to the leasing team. Drafting, editing, and sending letters of intent to lease for members of the leasing team. Creation of area retail maps, site plans, and other lease exhibits Updating marketing collateral on marketing websites: Costar, Loopnet, CREXI Gathering data and updating competition maps RequirementsBachelor's degree and 1 - 2 years of experience in administration or related field, or any similar combination of education and experience. Strong attention to detail, interpersonal and communication skills. Experience creating and editing marketing materials. Proficiency with Microsoft Office & Microsoft Excel Understanding of Act and Adobe Creative Suite preferred Excellent organizational and multi-tasking skills. Ability to adapt to changing and challenging situations, think and act strategically, and demonstrate strong problem-solving capabilities. Must display initiative, be proactive, creative, reliable, and energetic in managing all tasks and priorities. Ability & strong desire to collaborate and work as part of a team.