Real Estate Transaction Coordinator

This top producing real estate team is looking for a transaction coordinator to join and grow their residential team Prior real estate experience, excellent Connect MLS, Zenlist, and social media knowledge are required for this position; as well as a current Illinois Real Estate License. This is a dynamic, fast-paced and ever changing environment. The ideal candidate would have an easy going disposition, be an excellent communicator with a positive attitude and extraordinary customer service skills who can operate with a high level of privacy and confidentiality. We are looking for a self-starter with a natural ability to organize and prioritize daily tasks in a high volume atmosphere, working with a high level of accuracy without getting easily distracted by an increasing to-do list. They should be exceptionally computer savvy and have some experience with marketing and advertising. This position does require in-person working at the Baird & Warner Highland Park office, ideally Monday-Friday 9am-6pm (flexible schedule). Duties and responsibilities include but are not limited to: Manage ALL team emails and all email accounts Manage co-team leads scheduling and tracking of all appointments for agent follow thru Handle team communication with internal B&W support services Set up, manage and input as well as update the CRM and client management (CLOZE) Organize and maintain reports, client folders, files, etc. both electronically and physically Track various costs and expenses by transaction Follow up, update and organize all real estate transactions both during the active status as well as with the contract care team once under contract to insure a flawless flow of communication between all parties Manage and execute with corresponding listing lead, the Rubenstein Fox Team unique 10 step strategic approach when listing properties Organize and review incoming leads via email, HomeLight, KV Core, Zillow, Realtor.com, and others. Prepare relocation reports, aka "BPO's" Have strong knowledge and ability to prepare and create market analysis's aka CMA's Set up & deliver weekly marketing reports to all sellers / listings Coordinate with agents to schedule MLS weekly open houses / broker tours / showings Timely follow-up with clients / sellers / other agents, regarding feedback on showings, open houses, broker opens, etc Coordinate with contract care and agents all necessary wire requests Organize transactions in an effort to keep track of both earnest money deposits, inspection items and any corresponding closing costs in an effort to be prepared with all pre-closing documents Attend and/or coordinate inspections and appraisals, communicating with all parties and distributing files as necessary. Manage, input, and review properties and data on the MLS; run reports and pre-marketing of properties through Reverse Prospecting and other tools Manage listing files with details, deadlines, credits, closing details Create and/or coordinate any/all farming materials, advertisements, and other marketing materials with marketing services Manage social media accounts and online presence Create weekly recaps and updates for sellers Attend office meetings and take notes at classes and seminars in order to train other team members Study and stay abreast of new market data and trends, new platforms to enhance team structure Coordinate special events Follow up with past clients, and maintain a database of clientele Keep office organized, clean and tidy Requirements and skills: Mandatory Real Estate License in Illinois Real Estate License in Florida a bonus Prior administrative or executive assistant experience Proficiency in Microsoft Office (Word, Excel, Power Point) and Google Suite Proficiency with Connect MLS, Docusign and Dotloop Proficiency with Canva, Marketing Services Excellent verbal and written communication skills, as well as excellent phone demeanor Ability to adapt and evolve in a fast-paced and fun environment. Tech savvy and quick study / learner Team player attitude Discretion and confidentiality Strong organizational skills with an ability to think proactively and prioritize work Compensation and Benefits: This is a contract position with expected annual compensation of $45,000 + bonus opportunities. Vacation, sick, and personal days after 6 mos. Excellent growth potential Insurance stipend after 90 days.