Equipment Coordinator

4 days ago

Prudhoe Bay, United States Delta Leasing LLC Full time

Work Location: Prudhoe Bay, AlaskaWork Schedule: 2 weeks on, 2 weeks off rotational schedule, 12 hrs. per dayDepartment: Delta Leasing OperationsReports To: North Slope AdministratorPURPOSE OF POSITION :The Equipment Coordinator is a critical operational role responsible for real-time tracking of vehicle and equipment availability, ensuring readiness for rentals, inventory management, and customer service excellence. This position requires organizational skills, attention to detail, strong problem-solving skills, and autonomy to manage workflows, resolve issues, and maintain compliance.Key Responsibilities :- Maintain up-to-date information on asset availability and statuses (checked out, down for repair, or ready for use).- Anticipate and resolve conflicts (overbookings, maintenance issues) in a timely manner.- Mentor junior staff (e.g., Detailer) on best practices.- Lead process improvements by identifying inefficiencies and proposing solutions to management.Vehicle & Equipment Management :- Ensure 100% vehicle & equipment readiness (inspected, cleaned, and operational) prior to customer handoff.- Oversee damage documentation through damage tracking software, including photo evidence and detailed reports to the North Slope Administrator.- Coordinate airport logistics (vehicle deliveries, client arrivals and transportation).- Assist Yard Hand with tasks, such as snow removal & jump-starts of leased vehicles.Inventory Control :- Conduct daily yard checks, looking for any undocumented equipment that has arrived without notice.- Conduct a full yard inventory audit on a consistent, scheduled basis, and conduct weekly inventory reconciliations to help investigate discrepancies.Facility & Yard Oversight :- Maintain organized workspaces (office, yard, shop) and key management systems.- Facilitate yard layout to optimize space, organization, and accessibility.RequirementsRequired Skills and Qualifications :- High School Diploma or GED (required); equivalent experience or associate's degree preferred.- 3+ years in fleet operations, logistics, or equipment coordination.- Expertise in vehicle inspections, basic mechanics, and inventory systems.- Proficient in Microsoft Office and fleet software.- Valid Driver's License with clean driving record.- Proven ability to resolve issues independently and escalate appropriately.Physical & Environmental Requirements :- Lift 50+ lbs., walk 10,000+ steps/day, work in extreme cold (up to -40F).- 70% office (documentation/reporting), 30% outdoor work (yard/field).WHY THIS ROLE?* Impact: Directly ensures operational efficiency in a critical support role.* Challenge: Problem-solving in a fast-paced, extreme-environmental setting.* Growth: Opportunity to lead process improvements and mentor staff.This role is ideal for a detail-oriented professional with logistics/fleet experience who thrives in a remote, fast-paced environment.

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