Assistant Project Manager

At Jacobs, our PM/CM team works seamlessly with clients by delivering projects and programs to achieve our clients' goals. Whether it's managing construction or designing buildings, solutions are continuously being implemented. If you're interested in a rewarding career working on ENR's #1 Program Management team, then Jacobs is where you belong.

Our Program Management group is seeking an Assistant Project Manager to be part of our project team in New York, NY. In this role you'll be working alongside other Project Managers, APMs on the Jacobs team, client staff, and contractors.

Responsibilities:

* Review submitted RFI's and submittals from the contractor as required for designated/assigned spec-sections.

* Once submittals and RFI's are sent to the design team support tracking durations and ensure items are approved in an agreed upon time frame.

* As potential questions and issues are identified, follow-up with respective stakeholders and ensure information is being accurately provided to contractor, and design team to ensure project is moving forward.

* Ensure that the proper stakeholders are reviewing and authorizing answers.

* In support of various PMs and within assignment, monitor and maintain tracking logs including RFIs, submittals,

* PCIs and COs, program change requests (PCR's), and non-conforming work (NCW).

* Coordinate with contractor weekly and ensure that all items are closed as required to maintain project schedule. If items exceed the specified turnaround time and are aging, recommend and potentially organize a stakeholder meeting to address the outstanding issues.

* Work with owner, design team, and field team project managers and field team members to assist with developing and reviewing Mock-ups, and first work inspections (as required).

* Perform weekly walks with team, and review work activities for quality and safety with field team.

Change Management:

* Working with the SPM and PM, and contingent on cost review complexity, and assisting in checking estimates and budget numbers.

* Participate in change order review and negotiations, make site visits to review PCOs scope of work along with field conditions

* For time & materials and not-to-exceed work, the APM/PE will assist with monitoring daily/hourly (if necessary) the workforce and classification along with scope, materials and equipment delivered/removed specific to task. If issues are observed, they will escalate accordingly to the SPM/PM.

* Using the owner's financial controls system, assist with data entry along with maintaining, monitoring, and managing change management reports.

* Engage at various levels as directed by project team leaders supporting tracking, reviewing, maintaining (or ensure document controls are in place and being maintained) pertinent project documents including: As-Builts, O&Ms,

* Regulatory Permits and Approvals/Signoffs, PICRAs, ILSM.

* Assist with tracking and gathering project documents to support field staff related to quality issues and assurances for each phase of work.

* As requested, general document investigative deep dives as needed and directed by SPM/PMs.

* Support in developing, filing and maintaining meeting minutes, notes, and key project data.

* Assist various team members in developing slides, reports, documentation for reporting out.

* Minimum 5 years of experience working on large building construction projects

* Strong working knowledge of contract management, project delivery methods, change management, schedule and budget oversight, building systems/components and technology

* Experience with client facing relationships

* Proficient Microsoft Office Suite, specifically MS Excel

* Willing and able to work at the client's site with the program team Monday-Friday

Ideally, you'll have:

* Bachelor of Science in Architecture, Engineering discipline or Construction Management

* Experience with software such as Smartsheet, Bluebeam, Primavera, and e-Builder

* Possess an OSHA 10 or OSHA 30 certification

* Experience on mechanical, electrical and plumbing systems

#NorthPMCM #EastPMCM

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.