Grants Specialist

Job Details Level: Experienced Job Location: TH PLACE, NE - WASHINGTON, DC 20018 Position Type: Full Time Education Level: 4 Year Degree Salary Range: $56, $99,651.53 Salary Travel Percentage: Negligible Job Shift: Day Job Category: Finance

Academy of Hope Adult Public Charter School (AoH)

Senior Professional · Full-Time · Exempt · Ward 5 Campus

Salary Range: $58,082.75 – $99, based on experience and qualifications)

About Academy of Hope

Founded in 1985, Academy of Hope Adult Public Charter School (AoH) is a leader in adult education, workforce development, and career pathways for DC residents. Our mission is to empower adult learners to transform their lives and strengthen their communities through high-quality instruction, supportive services, and direct pathways to economic mobility.

Our Advancement Team builds and sustains critical external partnerships, secures institutional funding, and ensures compliance with Government, Foundation, and Corporate funders. We are growing—and seeking a detail-oriented, systems-minded professional to join us.

Position Summary

AoH is seeking an exceptional Grants Systems Specialist to manage pre- and post-award grant operations, compliance, reporting, and data systems across a diverse portfolio of institutional funders. Reporting to the Director of Development, this role supports cross-departmental collaboration, maintains AoH's grant reporting calendars and CRM systems, and ensures federal, state, and local compliance for all awards.

This is an excellent opportunity for a mission-driven individual eager to deepen their expertise in grants management, compliance, and fundraising operations while supporting meaningful impact for adult learners.

Key Responsibilities

Grant Operations & Administration

Develop and manage efficient operational systems for grant deliverables.

  Maintain and track all reporting and proposal deadlines in AoH's CRM.

  Coordinate cross-functional workflows for proposals, reporting, payments, and compliance documentation.

  Review, process, and submit grant modifications, program changes, and funder-requested updates.

  Provide quarterly training to staff on grant requirements, compliance expectations, and internal processes.

  Draft grant management tools, protocols, timelines, and briefing materials.

  Close out completed grants, ensuring all required documents are submitted.Financial Compliance

Interpret and communicate funder requirements (federal, state, local).

  Prepare budget worksheets, narratives, and financial components of grant applications.

  Set up grant budgets in finance systems and support ongoing monitoring.

  Produce financial reports, spending projections, and compliance documentation.

  Assist with the annual audit as needed.Grant Data & Systems Management

Serve as System Administrator for the grants and contract management system.

  Maintain AoH's donor database (Salesforce preferred), ensuring accurate and complete grant records.

  Generate dashboards, reports, and grant activity summaries for leadership.

  Support performance evaluation staff with data entry and reporting.Other Duties

Perform additional tasks aligned with the needs of the Advancement and Finance teams.Qualifications

Qualifications

Bachelor's degree in Public Administration, Business Administration, Finance, Accounting, Nonprofit Management, Education, Public Policy, or a closely related field.

Minimum of five (5) years of progressive experience in grant management, nonprofit operations, or compliance work.

Demonstrated experience managing grants across multiple funding sources (Government, Foundation, Corporate).

Federal grants management experience is strongly preferred.

Technical Skills

Proficiency with grants management systems; Salesforce experience strongly preferred.

Experience with EGMS or similar compliance platforms.

Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Publisher).

High-level analytical skills with the ability to interpret grant requirements, budgets, and performance data.

Competencies & Attributes

Exceptional organizational skills with meticulous attention to detail.

Strong written and verbal communication, including the ability to present information concisely.

Ability to build positive relationships with program, finance, development, and external partners.

Demonstrated ability to work independently, manage multiple priorities, and meet complex deadlines.

Resourceful, flexible, and committed to AoH's mission and core values.

Compensation and Benefits

Academy of Hope Adult Public Charter School (AoH) is a mission-driven organization committed to providing high-quality educational opportunities, workforce pathways, and holistic support to adult learners across the District of Columbia. AoH is equally committed to supporting its staff through a comprehensive and competitive benefits package that promotes health, financial stability, professional growth, and work–life balance.

AoH offers a competitive salary within the range of $58,082.75 – $99,651.53 for this position. Salary placement within this range is determined by a candidate's relevant experience, demonstrated competencies, and alignment with the required qualifications.

Employees enjoy comprehensive benefits, including medical, dental, and vision insurance; employer-paid life and disability coverage; access to 403(b) retirement matching; and eligibility for the Public Service Loan Forgiveness (PSLF) program. AoH provides generous paid leave, paid holidays, and flexible scheduling aligned with program needs.

AoH is committed to supporting professional growth through dedicated funding for professional development, leadership training opportunities, internal career pathways, and access to workshops and industry certifications.

Our work environment prioritizes collaboration, innovation, and equity. We embrace diversity and foster a supportive, mission-driven culture with opportunities to engage deeply with community partners and local organizations. Depending on the role, hybrid work options may be available with senior leadership approval.

Joining AoH means joining a team dedicated to advancing outcomes for adult learners while receiving robust organizational support to grow and thrive professionally.

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