Meeting and Events Manager

Meeting and Events Manager

Are you an organized, detail-oriented professional who thrives on creating seamless, memorable experiences? Do you excel at managing logistics, building vendor relationships, and keeping events running effortlessly from concept to completion?

The Federation of State Massage Therapy Boards (FSMTB) is seeking a Meeting and Events Planner to coordinate the planning and execution of meetings, conferences, and special events.

The ideal candidate is proactive, thorough, and thrives in a collaborative, mission-driven environment. You'll play a vital role in creating events that reflect FSMTB's commitment to professionalism, excellence, and member engagement.

Primary Responsibilities

• Plan, organize, and execute FSMTB meetings, conferences, and events from start to finish
• Oversee all event logistics—including venue selection, room setup, catering, audiovisual needs, décor, and transportation—with exceptional attention to detail
• Manage relationships with hotels, vendors, and service providers to ensure quality and cost-effectiveness
• Coordinate travel arrangements and accommodations for attendees, staff, and speakers
• Develop and maintain detailed event timelines, checklists, and budgets
• Support on-site event execution, including setup, registration, and vendor coordination
• Manage meeting materials—agendas, signage, attendee packets, name badges, etc.—ensuring professional formatting and accuracy
• Collect and organize post-event feedback to inform future improvements
• Prepare reports, reconciliations, and documentation related to event expenses and outcomes
• Collaborate cross-departmentally to ensure alignment with FSMTB objectives and branding
• Handle sensitive and confidential information with discretion and professionalism
• Maintain organized records and event files for easy reference and future use

What We're Looking For

• Meticulous attention to detail and commitment to excellence in every aspect of planning and execution
• Strong organizational and project management skills; able to manage multiple events simultaneously
• Excellent written and verbal communication skills
• Professional demeanor and ability to represent FSMTB with diplomacy and courtesy
• Strong problem-solving skills and the ability to remain calm under pressure
• Collaborative, positive, and adaptable—comfortable working both independently and as part of a team
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and familiarity with digital event management tools
• Ability to travel domestically several times per year to support FSMTB events

Helpful Skills & Experience

• 3+ years of experience in meeting, conference, or event planning
• Experience managing vendor contracts and budgets
• Background in nonprofit, association, or professional membership organization settings preferred
• CMP (Certified Meeting Professional) designation is a plus
• Bachelor's degree preferred

About FSMTB

The Federation of State Massage Therapy Boards (FSMTB) is a 501(c)(3) nonprofit organization. Our mission is to support our member boards in their work to ensure the public is protected by safe and competent massage therapy professionals. All revenue supports FSMTB programs and services—including the Massage & Bodywork Licensing Examination (MBLEx)—to advance the quality and consistency of massage therapy regulation across the U.S.

Join a collaborative, mission-driven team where your organizational expertise and commitment to excellence will make a meaningful impact.

To Apply

Please submit your resume, salary requirements, and a letter of interest to

Be sure to include "Meeting Manager" in the subject line of your application.

Job Type: Full-time

Base Pay: $40, $50,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: In person