Legal Admin

6 days ago

New York, New York, United States Summit Properties USA Full time $864,000 - $960,000 per year

We are seeking an experienced and highly motivated Commercial Real Estate Legal Administrator.

This is a unique opportunity to work side-by-side with our in-house legal counsel and executives. You'll play a key role across lease and contract administration, due diligence, corporate governance, litigation support, and regulatory compliance.

Full-Time | In-House, Monday to Friday, 100% in person | New York, NY (Corporate Office)

Key responsibilities:

  • Draft, review, and manage a variety of commercial real estate documents, including purchase/sale agreements, leases, amendments, estoppels, and closing documents.
  • Coordinate real estate closings and due diligence processes, including communication with title companies, lenders, counsel, and other stakeholders.
  • Review and analyze title commitments, surveys, zoning and environmental reports, and assist in resolving related issues.
  • Prepare and maintain lease abstracts, legal databases, and property files; track critical deadlines such as renewals and other time-sensitive obligations.
  • Abstract and analyze lease terms (e.g., rent structures, co-tenancy clauses, exclusive use provisions) and verify lease-related financial obligations (e.g., rent escalations, CAM charges, tax payments).
  • Support lease enforcement efforts, including managing tenant defaults and coordinating with counsel.
  • Provide general legal support to in-house counsel and executives, including assistance with corporate matters such as entity formation, annual filings, and governance documentation.
  • Liaise with outside counsel on litigation, dispute resolution, compliance, and regulatory matters.
  • Assist internal teams with lease interpretation and legal guidance on operational issues.

Qualifications:

  • Bachelor's degree required; Paralegal Certificate preferred.
  • Minimum of 3–5 years of experience as a commercial real estate legal admin or leasing administrator, with a focus on real estate transactions, leasing, and lease administrations.
  • Must have strong knowledge of real estate law, title and survey review, and closing procedures, and ability to abstract lease agreements.
  • Property Management software experience required (ex: Yardi or relevant software).
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • High level of attention to detail, organizational skills, and ability to manage multiple priorities in a fast-paced environment.

Disclaimer

This job description is not intended to be all-inclusive. Additional duties and responsibilities may be assigned as needed. Summit Properties USA is proud to be an Equal Opportunity Employer. We do not discriminate against applicants based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. All employment decisions are based on merit and qualifications.

Job Type: Full-time

Pay: $72, $80,000.00 per year

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Application Question(s):

  • Are you able to work 100% on-site at our NYC corporate office, Monday through Friday during standard business hours, and reliably commute to the location?
  • Are you comfortable with the stated salary range for this role?

Experience:

  • lease administration platform or database (e.g., Yardi): 3 years (Required)
  • lease administrator: 4 years (Required)
  • commercial real estate legal admin: 3 years (Required)

Work Location: In person

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