Fleet Acquisition Specialist

Under general supervision, is responsible for performing professional work supporting the acquisition, replacement, receipt, and verification of vehicles and equipment. May exercise functional supervision over assigned staff.

Work Location

Southeast Service Center SE Loop 410 Acc Rd, San Antonio, TX

Work Hours

7:30 a.m. - 4:30 p.m.; Monday - Friday

• Provides support related to the issuance and disposal of vehicles and equipment to include processing Texas titles, licenses, registrations, inspections and vehicle data entry.
• Research and prepare specifications and interpret contracts and addendums to ensure new vehicles and equipment meet all specifications when delivered.
• Assist with coordination of vehicle acquisitions and disposition between Fleet Maintenance, Purchasing Department and vendors.
• Prepare and maintain vehicle and equipment licenses, titles, registration renewal applications, documentation and reference library of specifications for entire City fleet inventory.
• Supports fleet management numbering system, issuance and control of unit numbers to include gathering and providing information crucial to Fuel staff for proper application into the fuel management system.
• Assists with the coordination of bid tabulation and review.
• Coordinate the changeover process for new and older vehicles, including the delivery of vehicles for sale, and ensuring proper retirement from fleet management systems by maintaining and updating records in all fleet management databases for all City vehicles and equipment.
• Performs administrative support functions in support of the Acquisitions Division such as reviewing P-Card reports, payments, and maintaining related records.
• Process requisitions for payment as part of the purchasing procedure for new units, upfitting equipment, and registration renewals.
• Assist with monitoring and coordinating the upfitting of new vehicles and equipment.
• Coordinate vendor provided training for new vehicles and equipment assigned to City departments.
• Operates office equipment to perform administrative functions and fleet system work to support vehicles and equipment processing.
• Performs related duties and fulfill responsibilities as required.

• Bachelor's Degree from an accredited college or university.
• Two (2) years of increasingly responsible experience in processing the acquisition and disposition of automobiles, heavy trucks, and construction equipment or other related field.
• Valid Class 'C' Texas Driver's License.

Preferred Qualifications

• Experience with fleet management software.
• Automotive Service Excellence (ASE) certifications.
• Experience with the issuance and disposal of vehicles and/or equipment.
• Experience with preparing vehicles and equipment bid specifications and tabulations.

Applicant Information

• Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
• Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.
• Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
• If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

• Knowledge of fleet operations, procurement methods, contract management, and basic accounting procedures.
• Knowledge of vehicle or equipment receiving, invoicing, and payment procedures.
• Knowledge processing and understanding of vehicle titles, registrations, and licenses.
• Skill in utilizing a personal computer and associated software programs.
• Ability to establish and interpret vehicle and equipment specifications for planning and purchasing purposes.
• Ability to communicate clearly and effectively.
• Ability to operate a computer keyboard and other basic office equipment.
• Ability to establish and maintain effective working relationships with City staff and the general public.
• Ability to make independent investigations and exercise analytical judgment in recommending changes in vehicle and equipment specifications.
• Ability to coordinate the receipt, preparation, and issue of vehicles and equipment.
• Ability to perform all the physical requirements of the position with or without accommodations.
• Working conditions are primarily inside an office environment.