HR/Office Manager

5 days ago

Cedar Rapids, Iowa, United States Visiting Angels Full time

HR/Office Manager

Visiting Angels – Cedar Rapids, IA Full‑Time | On‑Site | Monday–Friday (some flexibility required)

About Visiting Angels Visiting Angels is a leading provider of in-home senior care, dedicated to delivering compassionate, personalized services. Join our supportive team and help seniors maintain their independence and dignity at home.

Position Overview

We're seeking a proactive HR/Office Manager to manage office operations, human resources functions, and caregiver scheduling. This multifaceted role ensures smooth administrative processes and consistent, quality care delivery.

What You'll Do:

HR & Recruiting

  • Screen, interview, and onboard candidates
  • Administer background checks and ensure employee compliance
  • Maintain employee files and HRIS records with confidentiality
  • Manage benefits administration, PTO tracking, and HR policy updates
  • Coordinate training, performance reviews, and in‑service education
  • Serve as HR point‑person for employee relations and conflict resolution

Office & Administrative Management

  • Maintain an efficient, organized office environment
  • Order and manage office and caregiver supplies
  • Ensure accurate documentation for state licensing and audits

Caregiver Scheduling & Coordination

  • Build and maintain weekly caregiver schedules to ensure full client coverage
  • Adjust schedules in response to absences, emergencies, or client needs
  • Match caregiver skills and availability with client requirements
  • Monitor clock‑in/out compliance and assist payroll with timekeeping data
  • Communicate schedule changes proactively to caregivers and clients

Compensation & Benefits

  • $45,000–$55,000 / year, based on experience. Comp includes salary and bonus plan.
  • Health, dental, vision insurance
  • Paid time off + paid holidays
  • Opportunities for professional development
  • Rewarding mission-driven work in senior care

Qualifications

  • 3+ years combined experience in HR and office administration (healthcare/home care preferred)
  • Proficient in caregiver scheduling software (e.g. AxisCare, ClearCare, alike)
  • Strong organizational, multi-tasking, and time management skills
  • Excellent communication and interpersonal abilities
  • Working knowledge of employment law, benefits, and record-keeping
  • High level of integrity, discretion, and client/caregiver focus

Why You'll Love Working Here

  • Impactful work: You'll directly ensure seniors get the care they need—and support the caregivers who provide it.
  • Varied role: No two days are the same—blend of HR, admin, and scheduling responsibilities.
  • Supportive team: Collaborative environment that values your voice and growth.

Job Type: Full-time

Pay: $45, $55,000.00 per year

Benefits:

  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Work Location: In person

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