Program Management Specialist

IMPORTANT NOTICE : Arlington County requires all applicants to thoroughly complete each section of the application, including prior job responsibilities, duties, and supplemental questions. While you may attach a resume, it will not replace a completed application. Incomplete applications will not be considered.

The Department of Public Safety Communications and Emergency Management (PSCEM) Department is seeking a detail-oriented Program Management Specialist to support the department's administrative, operational and financial functions. This role is essential to ensuring compliance, streamlining processes, and enhancing strategic coordination across budgeting, procurement, vendor management, and emergency support activities.

Key Responsibilities:

• Assisting in planning and administering departmental projects, contracts, fiscal tasks, and grants;
• Supporting financial processes, such as tracking expenditures, reconciling purchase card (P-Card) transactions, processing invoices, reimbursements, and journal entries, including assisting with budget development, forecasting, and documentation for audits and cost recovery;
• Coordinating vendor relationships and contracts, including serving as the primary point of contact for external partners;
• Conducting research and analysis to inform the development and delivery of programs that enhance emergency communications, optimize emergency response coordination, and strengthen emergency management operations;
• Coordinating procurement workflows to ensure the timely delivery of services and supplies;
• Assisting in the development of policies and standard operating procedures (SOPs), including creating training materials to ensure departmental compliance with established County processes;
• Providing administrative and logistical support for daily programs and Emergency Operations Center (EOC) activations, including scheduling and coordinating equipment and accommodations;
• Facilitating technology support for staff, including managing technology asset tracking, and the procurement, inventory, and lifecycle management of computers, software licenses, and other technological solutions;
• Managing office inventory, which involves monitoring stock levels and collaborating with vendors to order and track supplies and materials; and
• Serving as a backup timekeeper and processing payroll corrections; and
• Performing other job-related duties as assigned.

The successful candidate will demonstrate a keen interest in PSCEM's mission, outstanding interpersonal abilities, and adeptness at multitasking. Strong organizational and communication skills are essential, as is the capacity to handle complex administrative and financial responsibilities. Proficiency in MS Word, Outlook, and Excel is required to deliver accurate and efficient service within the department.

Minimums:

• Bachelor's degree in public administration, business administration or field directly related to program area; and
• Some experience in program/project management, including providing strategic administrative, operational and financial support.

Substitution : Additional qualifying experience can be substituted for the education requirement. A Master's degree or higher may be substituted for some of the experience requirement.

Desirables: Preference may be given to candidates with experience in one or more of the following:

• Working in government, emergency management, or public safety environments;
• Finance and budget assistance, or public sector procurement;
• Ordering supplies and maintaining inventory;
• Providing office coordination and supporting timekeeping for a department or agency with a 24/7 operation; and
  Proficiency using the Microsoft Office Suite, PRISM, or ERP systems.

Special Requirements:

A complete application will include a resume.

The applicant must possess a valid motor vehicle operator's license from the applicant's place of resident. The applicant must authorize Arlington County to obtain or provide a copy of the applicant's official state/district driving record. Any offer of employment may be contingent upon a favorable review of the applicant's driving record.

Additional Information:

Work Hours : Monday - Friday, vary between 8:00am - 6:00pm. This is a hybrid position, and the employee will be required to be in office a minimum of two days per week and additional days as needed. However, the schedule is subject to change at managers discretion.

The official job title is Management Specialist.

Arlington County is committed to advancing diversity, equity, access, and inclusion across all our services, activities, and programs. Click here to learn more about our commitment.

As an Employer of Choice, Arlington County offers a generous benefits package. For more information, click here .

Your responses to the supplemental questionnaire are considered part of the selection process and are required for this position. Please do not give "see resume" as a response to the questions. Incomplete applications will not be considered.