Receptionist/Legal Secretary

3 days ago

Minneapolis, Minnesota, United States IST Management Services Full time
Overview

Consider a new career today as a Receptionist/Legal Secretary with IST Management Services, the fastest-growing, national, facilities management company in the industry. The receptionist/legal secretary is responsible for being the first point of contact within the law firm for clients, guests and staff. This role will also provide other administrative support services in a legal environment. Ideal candidates have great customer service skills, and have the ability to work well in a fast-paced environment.  Prior legal reception and/or legal secretarial support is strongly preferred.

Benefits Include: Medical, Dental, Vision, STD, LTD, Life, 401k, Paid Time Off and Pet Insurance and Bonus Incentives

Work Hours: MONDAY - FRIDAY: 8AM - 5PM  ***NO NIGHTS/WEEKENDS***

The Opportunity: IST is looking for friendly, service-oriented, customer-focused people with a passion for excellence. We offer professional training, skill enhancement and opportunities to advance within the company.

Position Details: This direct hire role is full-time, hours operate between Monday - Friday and typically are 8:00am - 5:00pm (occasionally fluctuating due to planned events). Business professional dress code and standards are required.

Hourly Compensation: $ USD per hour, DOE.

Amenities: Parking/Commuting options are available nearby, free beverages and great working environment

Responsibilities

The  Receptionist/Legal Secretary is responsible for being the single point of contact for clients, guests and staff and other administrative support services in a legal environment. Ideal candidates have great customer service skills, reception/guest management experience, and have the ability to work well in a fast-paced environment.

  • Reception single point of contact (SPOC) at the firm for clients, guests and staff
  • Administrative support for the senior manager/office administrator for the firm
  • Prior legal reception and/or legal secretarial support is strongly preferred.
  • Maintain the highest levels of customer care while demonstrating a friendly and cooperative attitude
  • Providing accurate and professional support in areas such as main office reception, document services and other administrative tasks as assigned
  • Demonstrate flexibility in satisfying customer demands in a high volume, production environment
  • Perform other tasks as assigned
Qualifications

Consider a new career today as a Reception Lead with IST Management Services, the fastest-growing, national, facilities management company in the industry. PRE-EMPLOYMENT DRUG TEST REQUIRED.

  • Candidates are expected to have prior reception/guest management experience in a comparable support setting
  • Must have access to reliable transportation 
  • High school diploma or equivalent (GED) - College Degree is a plus and allows a fast track plan to management
  • Customer Service/ Hospitality/ Retail background preferred
  • Professional appearance and demeanor; Keyboarding and windows environment PC skills 
  • Excellent communication skills both verbal and written; Ability to effectively work individually or in a team environment
  • Competency in performing multiple functional tasks
  • Lifting up to 55 pounds

IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team at

Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission.

IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status.

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