Workplace Manager, HQ

Cohesity is a leader in AI-powered data security and management. Aided by an extensive ecosystem of partners, Cohesity makes it easy to secure, protect, manage, and get value from data — across the data center, edge, and cloud. Cohesity helps organizations defend against cybersecurity threats with comprehensive data security and management capabilities, including immutable backup snapshots, AI-based threat detection, monitoring for malicious behavior, and rapid recovery at scale.

We've been named a Leader by multiple analyst firms and have been globally recognized for Innovation, Product Strength, and Simplicity in Design.

Join us on our mission to shape the future of our industry.

We are seeking a highly motivated, customer-focused, and hands-on
Workplace Manager
,
HQ
to oversee the daily operations, services, and workplace experience within our Santa Clara headquarters. This role is critical in ensuring that our office reflects our values, supports productivity, and fosters a sense of connection and belonging for employees and visitors.

The HQ Workplace Operations Manager will lead onsite workplace services, facility management, vendor management, optimize workplace environments, supports events, and, HR, Finance to deliver seamless operations and an exceptional workplace experience. Driving HQ operational excellence is the key for success in this role. This is an on-site position.

How You'll Spend Your Time Here
Workplace Operations

• Oversee daily HQ operations across all workplace services, including reception, food & beverage, janitorial, mail/shipping, and office supply management.
• Ensure the office environment is safe, welcoming, and aligned with brand and culture standards.
• Lead space management and seating assignments
• Develop and launch a robust facility management and preventive maintenance program in collaboration with other site leaders across US
• Oversee planning and execution of MAC (Moves, Adds, Changes) projects by partnering with business, IT, Security, and property management team. Oversee permitting and construction of small projects in HQ.
• Manage facilities emergencies and issue timely communications to employees and executives through Slack and email, ensuring clarity, accuracy, timeliness, and alignment with business priorities.
• Own HQ budget and lead detailed fiscal planning for the HQ, ensure accurate budget tracking and forecasting, and drive timely and accurate accruals reporting

Vendor & Service Management

• Manage HQ vendor contracts and service delivery (janitorial, facility maintenance, food & beverage, office supplies, etc.).
• Conduct regular vendor performance reviews and service-level audits to ensure accountability.
• Partner with Procurement and Finance on budgeting, cost control, and contract renewals.
• Ensure timely issuance of POs and PO tracking and invoicing across all services
• Supervise HQ vendor staff and oversee daily schedules, training, and performance.

Workplace Experience & Events

• Partner with our event planners to drive onsite engagement through hospitality-focused services and cultural initiatives.
• Support HQ events, all-hands & town hall meetings, executive visits leading furniture, janitorial, caterings services
• Act as the face of workplace operations, ensuring employees feel supported and valued.
• Collaborate with IT for AV, conference room, and technology support across HQ.
• Serve as the key point of contact for building management and landlord relations.
• Partner with Security to ensure a safe, secure, and compliant workplace environment.

WE'D LOVE TO TALK IF YOU HAVE MANY OF THE FOLLOWING:

• 10+ years of experience in facilities management, hospitality, workplace operations (experience with corporate HQ required).
• Proven track record managing large office operations and cross-functional workplace programs.
• Strong vendor management and contract negotiation experience.
• Excellent communication and interpersonal skills; ability to represent the company with professionalism.
• Experience crafting clear, concise communications for employees and executives.
• Proficiency in workplace technology systems (ServiceNow, Jira, Envoy visitor & space management or similar platforms)
• Highly organized, proactive, and adaptable in a fast-paced environment.
• Strong project management and analytical abilities
• Bachelor's degree in Facilities Management, Real Estate, Architecture or related fields highly preferred
• Deep understanding of regulatory and compliance requirements for the region
• Expertise in systems such as Coupa, Jira/ServiceNow ticketing systems, Envoy or similar systems is highly desirable
• Passion for workplace experience and highly customer-focused
• Ability to remain calm, proactive, and adaptable in fast-changing or high-pressure environments
• A role model for professional conduct, positive energy, and team collaboration
• Ability to be on-site and flexible in supporting after-hours escalations when needed
• Alignment with our RADIO values (Respect, Authenticity, Deliver, Innovation, Customer Obsession)

Disclosure Pursuant to Applicable State Equal Pay Transparency Laws - This position has a starting pay range as listed below. Actual salary depends upon many factors, including a candidate's skills, qualifications and experience, location, and salary expectations, and therefore a starting salary at the low end, high end, or even above the stated range may be offered. This position may also be eligible for bonus compensation, commission (if in a sales function), and/or equity grants. Additionally, full-time employees are eligible to participate in our comprehensive benefits framework, including health and wellness benefits, vacation, paid holidays and refresh days, 401(k) retirement plan, life and disability insurance coverages, and other benefits the Company may offer from time to time.

Pay Range
$118,400.00-$148,000.00

The compensation noted above is based on an annualized hourly rate assuming normal full-time employment.
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Equal Employment Opportunity Employer (EEOE)

Cohesity is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, national origin or nationality, ancestry, age, disability, gender identity or expression, marital status, veteran status or any other category protected by law.

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact us at COHESITY or

for assistance.

In-Office Expectations

Cohesity employees who are within a reasonable commute (e.g. within a forty-five (45) minute average travel time) work out of our core offices 2-3 days a week of their choosing.
Interested candidates based outside of the designated areas are welcome to apply, provided they have the right to work in the job location.*