Office/Finance Associate, Instrumentation

2 weeks ago

Los Angeles, California, United States CSBio Full time

CSBio is a leading biotech company in the peptide industry, and for over 25 years has been providing peptide manufacturing and instrumentation to major academic and industry partners through the R&D, clinical, and commercialization phase for pharmaceutical therapeutics.

We are looking for an Office/Finance Associate to join us at our Mountain View site to support the Instrumentation team, located a few blocks off the N Shoreline Blvd 101 exit. CSBio's instrumentation team builds products that include peptide synthesizers and DNA synthesizers (learn more here: ).

The ideal candidate has a welcoming personality, loves to provide support to other people, and takes pride in fostering an organized, clean, and great work environment.

Only local candidates will be considered. This is a fully in-person/on-site role.

Job responsibilities include the following:

Primary responsibilities (90%)

  • Populate purchase orders, invoices, and generates an invoice report twice per month.
  • Manage incoming and outgoing shipments.
  • Place purchase orders for minimum quantity components.
  • Create a positive work environment for staff (and occasional visitors)
  • Conduct inventory of the office, conference room, break-room supplies on a regular basis
  • Maintain the office to ensure it is clean and up to date. Liaison with external facility contractors (such as janitor, gardener staff, and facility repairs),
  • Plan and coordinate social events, regular ordering of food for the staff, track birthdays
  • Support various staff with administrative tasks that include finance, supply chain, sales, manufacturing

Secondary responsibilities (10%)

  • Sort and deliver mail
  • Print, scan, copy, and file documents
  • Check voicemails and direct them to appropriate personnel
  • Pick up and deliver items to suppliers

Requirements

  • High school diploma or GED required, Associate's or bachelors degree a plus
  • Proficient in Microsoft Office (Word and Excel), Google Suite (Gmail, Google Calendar).
  • Friendly and professional demeanor that is customer service oriented
  • Ability to follow verbal and written instructions, ability to organize and multitask
  • Strong verbal and written communication skills
  • Safe driving record

Benefits

  • Full time (36 hours/week) with benefits. We work 4.5 days/week (we do not work on Friday afternoons)
  • Medical, dental, and vision insurance
  • Basic life and supplemental life insurance
  • 401k with matching up to 10%
  • Paid time off / holiday / winter paid shutdown (up to 25 paid days off per year)
  • Annual performance bonus based on company performance
  • Catered lunches every Monday and Wednesday
  • Free electrical vehicle charging and cell phone reimbursement
  • Fitness reimbursement program

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