Clerk II

***EQUAL OPPORTUNITY EMPLOYER – Women and minority applicants are encouraged to apply***

Must be a resident of the City of Syracuse or must be prepared to relocate to the City of Syracuse within six (6) months of your date of hire.

THIS IS A COMPETITIVE CIVIL SERVICE POSITION. APPOINTMENT WILL BE MADE ON A PROVISIONAL BASIS UNTIL THE EXAM RESULTS ARE POSTED. YOU MUST BE REACHABLE FOR PERMANENT APPOINTMENT.

The City of Syracuse Parking Violations Bureau is seeking qualified applicants for the position of Clerk II.

DISTINGUISHING FEATURES OF THE CLASS

The work involves responsibility for performing difficult and responsible clerical duties. Under general supervision, performs advanced clerical work. Employees may plan, assign and review work of a number of subordinate clerical workers engaged in clerical activities or do the more advanced clerical work requiring the application of varied and involved procedures and the frequent use of a higher degree of independent judgment. Important departures from standard practices and procedures are referred to a superior for final decision. Work is usually reviewed upon completion for the achievement of the desired result. Does related work as required.

TYPICAL WORK ACTIVITIES

• Checks accuracy and completeness of documents and application forms presented for filing, recording, or other administrative action; assigns numbers to incoming applications, issues licenses, and permits of various kinds.
• Receives and examines legal instruments such as liens, mortgages, and business certificates for compliance with pertinent statutory requirements, records, indexes, and files documents.
• Examines payment of claims of vendors for accuracy, checks contract claims relating to road construction, sewers, and buildings.
• Posts invoices, vouchers, and other accounting and cost data according to prescribed or standard classification.
• Checks and prepares bills for payment; make out payment orders.
• Maintains attendance, personnel, and payroll records; makes out worksheets; posts assignments.
• Prepares and issues individual transcripts of school records.
• Establishes and maintains permanent record cards for each enrolled student, including all academic, test achievement, and activity records.
• Registers new students within the school district by obtaining required data and sending for prior academic records.
• Responds to inquiries from other units, agencies, and the public concerning the operations of the unit or program area.
• May interpret and adjust academic scores to conform with the school district's grading system, making computations using the four arithmetic functions.
• May edit, review, and correct data processing information by comparing computer printouts with source documents and other records.
• May occasionally type a variety of routine forms reports or related documents.
• Prepares requisitions; receives and distributes supplies; keeps perpetual inventory and consumption records.
• May operate office machines.
• May supervise subordinate employees in the performance of simple clerical duties such as posting, filing, typing, or mailing; trains newly appointed employees
• May use a personal computer for data entering or obtaining information.

MINIMUM QUALIFICATIONS:

Open-Competitive: Two (2) years of clerical work experience which involved the performance of routine office tasks, such as keeping records and accounts, correspondence, recording/entering (keying), and retrieving data and/or information, in accordance with prescribed procedures.

NOTE: Post-secondary education in a regionally accredited or New York State registered educational institution with a concentration in secretarial science may be substituted for the above-described experience on a year-for-year basis.

**As part of your employee benefits, the City offers free Centro bus services to all City employees. It only requires showing your employee badge as you board the Centro bus**

The Affirmative Action Policy of the City of Syracuse is to provide equal employment opportunity for all individuals regardless of race, color, sex, religion, creed, age (18 and over), marital status, national origin, disability, veteran status, gender identity or gender expression, sexual or affectional preference or orientation, or any other classified group within the protected class. If you have a disability for which you wish special accommodation to be made, contact the Department of Personnel at One Park Place, 300 S. State St., 7th FL at

Job Type: Full-time

Pay: $37, $39,454.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Application Question(s):

• Are you a resident of the City of Syracuse? If not, you must establish residency within six (6) months of your date of hire.

Work Location: In person