HR Generalist

Job Description:

HR Generalist – Payroll and Benefits

Location: Buchanan, NY

Reports to: VP of HR

Pay: $65,000 - $75,000 annual DOE

Position Overview

JP McHale is looking for a detail-oriented HR Generalist to take the lead on critical, non-negotiable HR functions. This isn't just an administrative job; it's a chance to use your expertise to ensure fairness, compliance, and stability for our entire team.

What You'll Own:

Total Payroll Oversight: Be the master of our pay process, ensuring every employee is paid accurately and on time, every time.

The Compliance Crux: You will be the expert guiding us through the complexities of Workers' Compensation, Employee Leaves (including FMLA), and Reasonable Accommodations (ADA). You'll interpret regulations, manage requests, and ensure we meet all federal and state requirements.

Benefits Administration: Serve as the hands-on overseer of our employee benefits programs, ensuring seamless enrollment and administration.

Trusted Advisor: Act as a key point of contact and confidant for employees, handling sensitive situations with the utmost confidentiality and discretion. You'll be instrumental in supporting the VP of HR with various strategic projects.

If you thrive on precision, love diving into complex compliance challenges, and want a role where your commitment to detail directly impacts our business and our people, apply today

Essential Job Functions and Duties

Payroll

• Process weekly payroll accurately and on time for all employees, including salary, hourly wages, commissions, bonuses, prevailing wages and special payments.
• Ensure compliance with all federal, state, and local tax withholding and wage and hour laws.
• Manage and process payroll deductions for benefits, garnishments, and 401(k) contributions.
• Coordinate with the Finance department for payroll reconciliation and reporting.
• Respond to employee inquiries regarding pay, deductions, and tax forms (W−2, etc.).

Workers Compensation Administration

• Serve as the primary point of contact for all Workers' Compensation claims.
• Manage the claim process from initial incident report through claim resolution, coordinating with the insurance carrier, medical providers, and the employee.
• Assist in maintaining accurate OSHA recordkeeping and reporting requirements.
• Develop and implement safety procedures and training as a member of the safety committee to minimize workplace injuries.
• Administer return-to-work and light-duty programs for injured employees.

Benefits Administration

• Manage the day-to-day administration of all employee benefits programs, including health, dental, vision, life insurance, and 401(k) plans.
• Manage company annual Open Enrollment.
• Ensure timely processing of enrollments, changes, and terminations for all plans.
• Serve as the SME for all employee inquiries and complex issues.

Leave Administration

• In conjunction with our corporate LOA Administrator, manage all employee leaves of absence, including FMLA (Family and Medical Leave Act), non-FMLA medical leaves, military leave, and personal leaves, ensuring full compliance with federal and state regulations.
• Communicate with employees regarding their eligibility, rights, and responsibilities under applicable leave policies.
• Track leave usage, manage necessary documentation, ensure continuity of coverage and accurate pay during leave periods.
• Develop and update leave policies and procedures as needed.

Accommodation Request Management

• Serve as the lead contact for the interactive process regarding reasonable accommodation requests under the ADA and related state laws.
• Collect and review necessary medical documentation to determine the nature of the employee's limitation and the need for accommodation.
• Engage in the interactive process with the employee and management to identify and evaluate effective, reasonable accommodations.
• Document all steps of the accommodation process, including the granted accommodation or the legitimate reason for denial.
• Ensure accommodations are implemented and maintained appropriately across the organization.

General HR Duties

• Assist in employee relations issues and resolutions while maintaining a high level of confidentiality and trust.
• Participate in the performance management cycle including coaching leaders through the Performance Management process.
• Assist in new hire onboarding/orientation as necessary.
• Assist in the annual performance review cycle.
• Provide guidance and support to employees and managers on HR-related topics, policies, and procedures.
• Contribute to the implementation and maintenance of the Human Resources Information System (Workday)
• Assist with company engagement activity planning.
• Assist with special projects and other duties as assigned.

Experience, Education, and Skills Required

• Education: Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent work experience).
• Experience: 2-5+ years of experience in an HR Generalist or Specialist role with proven experience in payroll, benefits, and leave administration.
• Proficiency with HRIS systems (Workday, ADP, etc.) and Microsoft Office Suite.
• Strong understanding of federal and state employment laws, particularly FLSA, FMLA, ADA, and Workers' Compensation regulations.
• Good problem-solving, critical thinking and decision-making skills.
• Exceptional organization, time management and multitasking abilities.
• Keen attention to detail.
• Exceptional interpersonal, customer service, problem-solving, as well as verbal and written communication skills.

Why work for JP McHale Pest Management?

We offer:
 

HEALTH BENEFITS

• Medical, dental and vision coverage
• Company-paid life insurance
• Company-paid short-term disability
• Optional supplemental benefits
• Enrollment eligibility begins first of the month following date of hire
   

FINANCIAL ASSURANCE

• 401(k) plan with company match
• Weekly pay
• Convenient direct paycheck deposit
• Team Member reward and recognition program

AND MORE

• Eight (8) paid holidays
• Paid Time Off
• Team Member referral bonuses
• Opportunities to participate in community events

At Anticimex, we are driven by our Purpose: To Prevent and Protect. Join us in transforming the world into a healthier, safer place through innovative and sustainable pest control solutions

**Equal Opportunity Employer**

** We are an equal opportunity (M/F/V/D) employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law. **