Accounts Receivable Senior Coordinator

Accounts Receivable Senior Coordinator

Summary:

We are seeking an organized, detail-oriented Accounts Receivable Lead to join our finance team at a leading national infrastructure services company. The Accounts Receivable lead will be responsible for overseeing the tasks and assignments of our accounts receivable team, handle escalated project and customer requests related to billing and collections, and help maintain efficient processes that deliver high quality customer service. This role plays a critical part in maintaining the company's cash flow, project profitability and strategic vendor relationships.

Attributes of Ontivity

1. Stable – Broad blue-chip customer base with long-term relationships performing services critical to public safety and nationwide connectivity

2. Safe – Your wellbeing is our top priority and core value

3. Competitive – Competitive pay, overtime opportunity, travel compensation, and comprehensive suite of benefits

4. Resourceful – Quality equipment, current technology, and access to learn from seasoned professionals across a network of companies

5. Career Focused – We invest in you through technical training and professional development

6. Dynamic – Multiple disciplines that allow you opportunity to expand your skills and multiple locations that provide opportunity to work where we are at and you want to be

7. Meaningful – Your work impacts every American in a critical infrastructure field

Key Responsibilities:

• Oversee daily accounts receivable activities including invoicing, payment processing, and collections
• Provide guidance and support to accounts receivable staff, ensuring adherence to company policies and procedures
• Act as a liaison with customers regarding outstanding invoices, payment terms, and dispute resolution
• Prepare aging reports, monitor Days Sales Outstanding, and provide insights to management on collection trends and risks
• Ensure accurate and timely application of cash receipts and adjustments to customer accounts
• Assist with month-end closing procedures and financial reporting
• Lead process improvement efforts by analyzing AR aging trends, identifying root causes, enhancing internal controls, and implementing standardized procedures to improve efficiency and accuracy.
• Ensure compliance with internal controls, accounting standards, and company policies
• Support internal and external audits by preparing accounts receivable documentation, responding to auditor inquiries, and assisting in the review of AR processes and controls
• Support AR systems optimization, ERP upgrades, and integration activities including system migrations, business transformations, and M&A consolidations.

Physical Demands

• Must be able to pass pre-employment screening and background check
• Occasionally required to lift or move up to 25 pounds and frequently lift or move up to 10 pounds
• Position requires working indoors in a professional office atmosphere

Minimum Qualifications:

• Must be a team player with excellent communication, organizational, and problem-solving skills
• Strong understanding of accounting principles and accounts receivable best practices
• Confidential in nature to deal with difficult, sensitive and confidential issues
• Proven customer service skills and overall understanding of customer billing
• Experience in a high-volume, fast-paced environment
• Self-starter, able to manage multiple priorities and meet deadlines

Supervisory Requirements:

This position does not have supervisory requirements

Position Type and Expected Hours of Work:

This is a full-time position, Monday through Friday, standard business hours.

Travel: No travel requirements are expected for this position.

Required Education and Experience:

• Bachelor's degree in accounting, business, or related field preferred; Associates degree in accounting, business, or related field required.
• 3–5 years of experience in accounts receivable, at least 1 year in a lead or supervisory role is preferred.

Our Benefits:

Ontivity offers a comprehensive benefits package designed to enhance all aspects of our employees' well-being. In addition to competitive pay, our benefits package includes:

• Health, dental, and vision plans (for team members and their families)

• Financial planning through our 401(k) program

• Additional benefits including life and disability insurance

• Ontivity encourages a healthy lifestyle by providing paid time off to our valued team members.