Compliance & Contracts Administrator - Commercial Construction

4 days ago

Charlotte, North Carolina, United States Modern Construction and Facilities Maintenance Full time $65,000 - $75,000 per year

Modern Construction Services specializes in the renovation and commercial construction of warehouses, distribution, retail, business offices, restaurant, and healthcare related properties.
The Compliance & Contracts Administrator plays a critical role in ensuring the company's operational readiness across multiple states by managing contract administration, business licensing, and sales tax compliance. This position supports business expansion, legal compliance, and financial accuracy in a fast-paced commercial construction environment.

The salary range for this position is $65,000 - $75,000 per year, depending upon experience across the 3 essential functions of the role.
After a training and settling-in period, the position can qualify for a remote-hybrid schedule.

Chosen candidate will live within a commutable distance of our office.

Essential Functions
Contract Administration

  • Draft, review, and manage contracts with clients, subcontractors, and vendors.
  • Ensure contracts comply with state laws, licensing requirements, and company policies.
  • Track contract milestones, deliverables, and obligations.
  • Support project managers and legal counsel in resolving contract disputes or amendments.

Multi-state Licensing Management

  • Research and maintain contractor licensing requirements across all active and target states.
  • Prepare and submit applications, renewals, and updates for business and individual licenses.
  • Coordinate with state licensing boards and regulatory agencies to resolve issues or delays.
  • Track expiration dates and ensure timely renewals to avoid project disruptions.

Multi-State Sales Tax Compliance

  • Monitor and interpret state-specific sales tax laws applicable to construction services and materials.
  • Coordinate with accounting to ensure accurate tax collection, reporting, and remittance.
  • Maintain documentation for audits and ensure compliance with state specific legal (nexus) rules.
  • Assist in setting up tax accounts in new jurisdictions as the company expands.

Requirements

  • Proven experience administering construction contracts and billing using AIA standards, with proficiency in contract management systems such as Procore, Sage 300 Construction, and AIA Contract Documents (ACD5).
  • Strong understanding of state-specific licensing requirements for the construction industry, with license and registration software experience such as LicenseHQ, GovPilot, or Newland.
  • Strong understanding of multi-state sales tax, VAT, GST, and other tax regulations, with tax compliance software experience such as Avalara, Vertex, or TaxJar.
  • Proficiency in integrating tax software with various business systems.
  • Excellent research, analytical, communication, and organizational skills are essential.
  • A meticulous approach to record-keeping and ability to handle confidential information discreetly.
  • Ability to identify and resolve compliance issues effectively.
  • Ability to work effectively with leadership, including regulators, internal teams, and external vendors.

Preferred Qualifications

  • 2+ years of experience in construction administration, compliance, or contract management.
  • Strong understanding of multi-state regulatory environments and tax laws.
  • Bachelor's degree in Business Administration, Legal Studies, Accounting, or related field.

Benefits

  • Annual profit sharing.
  • Medical, vision, and dental.
  • Flexible Spending Account (FSA), Health Saving Account (HSA).
  • Employer-paid Basic Term Life Insurance, Short- and Long-term disability insurance.
  • Voluntary supplemental life insurance.
  • 401(k).

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