Construction Specialist

Overview

The Construction Specialist will be responsible for the timely oversight, processing, and reconciliation of violations, requests for action, including the submittal of all required documentation to city and state agencies, the requisitioning, managing & updating of purchase orders and accruals within Oracle while ensuring adherence to all applicable payment processing procedures, and the management & timely response for all customer inquiries. Additionally, this person will support management and field personnel with administrative tasks and other duties.

Responsibilities

Core Responsibilities

• Establish and assure adherence to departmental guidelines and procedures related to procurement, ensuring compliance with all corporate EEO guidelines and programs, and maintaining accurate records utilizing spreadsheets, daily logs, and computer applications.
• Function as a point of contact for billing and invoice issues, facilitating the processing and payment of vendor invoices via Oracle in a timely manner, and managing monthly closing procedures for accruals and other items such as requisitions and monthly estimates to FP&A.
• Maintain the departments electronic and hard copy records, enhancing processes to maximize efficiency, and ensuring the completion of OJT's and other training via the TARR system.
• Manage direct reports and assist in overseeing schedules for all employees to avoid conflict with operating requirements, reviewing procedures with employees to ensure compliance and accuracy, and ordering, distributing, and keeping inventory of office and field supplies.
• Work with minimal direction, be flexible, and possess the capability to handle multiple assignments and meet deadlines, ensuring that Human Performance Improvement (HPI) tools are incorporated into daily work activities.
• Provide support for all management personnel with tasks such as monitoring and tracking overall departmental performance, including Key Performance Indicators (KPIs), departmental and executive level presentations, and other assigned tasks necessary for the success of the department.
• Support the departments goals by providing assistance to CCIs and field personnel, performing other related tasks and assignments as required, and ensuring compliance with operating maintenance, housekeeping, and safety procedures to provide for employee safety and welfare.
• Commit to fostering a Zero Accident Culture, Diversity and Inclusion, Achieving Operational Excellence, and Developing an effective Cost Management Culture, enhancing customers' experience, and engendering a culture of honesty, trust, integrity, and openness on all issues.

Qualifications

Required Education/Experience

• Bachelor's Degree and 2 years full time relevant work experience or
• Associate's Degree and 4 years full time relevant work experience or
• High School Diploma/GED and 5 years full time relevant work experience.

Preferred Education/Experience

• Bachelor's Degree and 2 years full time relevant work experience in finance, accounting and billing, procurement/requisition and project coordination in construction, repair and inspection of Electric, Gas, Steam, facilities and remediation.

Relevant Work Experience

• Demonstrates comprehensive knowledge and proficiency in navigating and collaborating with local, city, state, and federal agencies to ensure compliance and effective communication, required.
• Review and processing of notices of violations (NOV), corrective action requests (CAR), and need for immediate actions (NICA), required.
• Previous experience with enterprise solutions (Oracle, SAP) and other work management systems (e.g Maximo), preferred.
• Familiarity with the Capital and O&M budgets and other financial concepts (Balance Sheets, Income Statements, etc.), preferred.
• Comprehensive knowledge of finance, accounting and billing, procurement/requistion and project coordination in construction, repair and inspection of Electric, Gas, Steam, facilities and remediation, preferred.
• Knowledge of contract administration procedures, inspection and cost control, preferred.
• Review and processing of customer inquiries, preferred.

Skills and Abilities

• Demonstrated analytical skills
• Ability to analyze and interpret financial data
• Ability to build strong customer relationships
• Effective negotiation skills
• Ability to drive multiple projects to successful completion
• Ability to work within tight timeframes and meet strict deadlines
• Experience in a regulated environment
• Must be proficient in Microsoft Office including Word, Excel, Outlook and PowerPoint, etc.
• Strong written and verbal communication skills

Licenses and Certifications

• Driver's License

Physical Demands

• Ability to work in inclement weather and adverse conditions (i.e., excessive heat, cold, noise, confined spaces)
• Stand, walk, lift, climb, bend, kneel, stoop, and/or reach for the duration of the workday
• Wear necessary Personal Protective Equipment (PPE), i.e. fire-retardant clothing and safety harnesses
• Use personal vehicle(s), and be able to transport, store, and secure company laptops and other job-related equipment in vehicle. Acknowledge that reimbursement for use of personal vehicle is available through the company mileage procedure

Additional Physical Demands

• The selected candidate will be assigned a System Emergency Assignment (i.e., an emergency response role) and will be expected to work non-business hours during emergencies, which may include nights, weekends, and holidays.
• Ability to sit or stand to use a keyboard, mouse, and computer for entire shift.
• Possess manual dexterity and be able to use hands for entire shift.