Manager of Capital Accounting

At the MBTA, we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe, reliable, and accessible transportation. MBTA's Core Values are built around safety, service, equity, sustainability, and culture. Each employee that works for the MBTA performs their roles based on our vision, mission, and values. This includes attendance, participation, and contribution in local safety committee meetings as needed.

Job Summary
The Manager of Capital Accounting manages the Capital Accounting functions and is responsible for ensuring the Capital financial records are compliant with all federal (2CFR 200) and state regulations and Generally Accepted Government Audited Standards (GAGAS). This includes monitoring Capital expenditures, processing reimbursements, external reporting, reconciling general ledger accounts and management of Fixed Assets. The manager will also serve as the liaison for internal and external audits of the Authority as well as with other State and Federal agencies.

Duties & Responsibilities

• Responsible for overseeing the preparation of requests for payment on letter of credit for general funds and invoices for reimbursement of expenditures on capital projects to federal/state agencies, such as the Federal Transit Administration (FTA), the Federal Railway Administration (FRA), and MassDOT. Ensure proper financial management requirements are adhered to in the recording and receipt of all federal grant funding. Preparing monthly analysis of cash owed between capital and operating funds.
• Manage and prepare various accounting analyses related to ensuring the integrity of the Capital Management System and FMIS including reconciliation of financial data and journal entry preparation and review.
• Manage and improve the Fixed Asset accounting process for the authorities Capital assets, totaling approximately $16B, ensuring compliance with federal requirements including the recording of journal entries to recognize property additions, retirements, and depreciation. Oversee the biennial physical inventory of Federal Capital assets according to the federal requirement of 2CFR 200 and reconciling to the fixed asset records in the Financial Management Information System (FMIS).
• Coordinate the preparation of annual cost allocation/indirect cost plan which includes fringe benefit and indirect overhead rates charged to Capital programs. Review the annual true-up of estimated rates with actual rates based on audited financial statements. Ensures compliance with federal requirements.
• Act as the liaison for internal and external audits of the Authority; ensures coordination between Authority departments and auditors, oversees preparation of annual workpapers, prepares and coordinates all audit responses. Audits include but not limited to Single audit, Financial Management Oversight (FMO), Triennial Review and state audits.
• Comply with Federal reporting requirements with the preparation of the quarterly Federal Financial (FFR) and the annual Schedule of Expenditures of Federal Awards (SEFA). Oversee the quarterly accrual process a requirement for ensuring the complete and accurate reporting in accordance with 2CFR200.
• Participate in the successful transition from Capital Management System (CMS) to the Project Accounting module in Financial Management System (FMIS). This includes reconciliations, user acceptance testing and training.
• Assist in the management of a workforce by ensuring the fair and consistent application and strict adherence to the rules, regulations, collective bargaining agreements (if applicable) and policies of the Authority including the EEO, Anti-Discrimination and Anti-Harassment and Anti-Retaliation policies.
• Perform all other duties and projects that may be assigned.

Supervision

• Supervise a staff of three (1 Capital Accounting Analyst, 2 Senior Accountants). Subject to change.

Minimum Requirements & Qualifications

• Bachelor's degree from an accredited institution in Accounting, Business Administration, Finance, or related field.
• Five (5) years of experience in capital accounting and/or federal grant management.
• One (1) year of supervisory, managerial, and/or leadership experience.
• Ability to work effectively with a diverse workforce
• Effective organization, analytical, multi-tasking, quantitative and time management skills.
• Proficient in Word, Excel, Access Database, Peoplesoft or Mainframe applications.
• Must be able to effectively communicate with customers, employees, vendors and external parties

Substitutions Include

• A High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the bachelor's degree requirement.
• An Associate degree from an accredited institution with an additional three (3) years of directly related experience substitutes for the bachelor's degree requirement.
• A Master's degree in a related subject substitutes for two (2) years of general experience.
• A nationally recognized certification or statewide/professional certification in a related field substitutes for one year of experience.

Preferred Experience And Skills

• Master's degree from an accredited institution in Business Administration (MBA) or Accounting or CPA is preferred.
• Government, Transportation, or Public Sector experience is a plus
• Data visual software (e.g. Tableau) is a plus

Job Conditions:

• Ability to effectively read, comprehend, communicate, and respond to instructions, orders, signs, notices, inquiries, etc. in English.
• Be at least eighteen (18) years of age, except if participating in an approved high school internship / co-op program.
• Ability to commute to assigned work locations in the Boston, MA metro area, as required by the role.
• Ability to provide internal and external customers with courteous and professional experiences.
• Ability to work effectively, independently, and as part of a diverse workforce team (or supervise, if required).
• Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers.
• Ability to adhere to rules, regulations, collective bargaining agreements (if applicable), and policies of the MBTA, including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies.
• Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if current student or recent graduate), including overall employment, job performance, discipline, and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection).
• Ability to pass a Criminal Offender Record Information (CORI) check, comprehensive background screening, and / or medical Clinic screening, potentially including physical examination and drug and alcohol screenings.
• Ability to work all shifts and / or locations assigned, directed, or necessary for this position, including (for some transit / operations roles) up to twenty-four (24) hours per day, seven (7) days per week as necessary to accommodate severe weather conditions, emergencies, or any other circumstances that may potentially impact service or the safety of service.
• Intern / co-op staff must be enrolled full or part-time in an accredited educational program and maintain a cumulative GPA of at least 2.5 for the entire duration of the internship / co-op. Additionally, interns / co-ops must have valid work authorization and U.S. Social Security Number prior to starting their positions and throughout the duration of their program.

Disclaimers and Definitions:

• General Disclaimer: The statements contained in this job description are intended to describe a summary, general nature, and complexity of typical job functions and do not represent an exhaustive list of all duties, tasks, and responsibilities required of staff assigned to this position.
• Application Completion: It is each applicant's responsibility to ensure application details are entered completely and correctly, including updated work and education histories (past and current). Incomplete applications may not be considered. Attachments do not substitute for application fields. The recruitment team does not have access to existing employee data / history.
• Application Deadlines: Applicants should apply as soon as possible, as the MBTA may stop considering applicants after a sufficiently large applicant pool is established.
• Work Environment: The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. See job description for role-specific requirements.
• Work Eligibility: All employees must be legally authorized to work in the United States and on an unrestricted basis. The MBTA does not have an employer work sponsorship program. However, if you have unrestricted work authorization, or are sponsored by a separate entity, you are welcome to apply. Further, all persons hired will require a U.S. Social Security Number prior to starting the position and employees will be required to complete a Form I-9 to verify their identity and eligibility to work in the U.S.
• Interviews: Candidates should ensure they arrive on time, are prepared, can remain for the duration, and if remote, are in a quiet place without distraction, for the interview. Candidates who do not attend their interview without advance authorization, including an email confirmation of a rescheduled time/date from Human Resources, will be considered a no-show and disqualified from consideration for the position. Related to rescheduling, on a one-time basis, and due to something emergent, you may be allowed to reschedule the interview. In addition, Human Resources may require documentation supporting the request. However, should you need to reschedule, you will need to contact your Recruiter directly by email.
• Safety Sensitive Positions: Employees working in this classification will be subject to periodic physical examinations plus random drug and alcohol testing.
• On-call or 24/7 Positions: Employees working in this classification must be available to respond to page / text / call and report to work as determined by assigned department or the Authority.
• Essential / Emergency Staff: During declared "states of emergency," employees working in this classification are required to report to work for their assigned work hours or as directed by management.
• ADA Accommodations: The MBTA makes reasonable accommodations for applicants with disabilities. If you require an accommodation during this process, please contact the MBTA's ADA Unit at or .
• Diversity, Equity, and Inclusion: The MBTA is an Equal Employment Opportunity Employer . For terms, descriptions, and definitions related to diversity, equity, inclusion, veteran status, and immediate family members that you may find on the application form, please visit .
• Intern / Co-Op Benefits: Employees taking part in an internship or co-op at the MBTA are eligible to receive accrued paid sick leave as well as a monthly transportation pass, based on the city from which the intern / co-op commutes to work, at no cost. However, no additional benefits are currently offered for interns or co-ops.