Administrative Assistant/Billing Specialist
2 weeks ago
Under general supervision, the Billing Administrative Assistant performs various accounting and clerical task related to support the Construction and Raymond Self Storage department.
JOB DESCRIPTION:
Manage Raymond Avenue Billing, Deposits, and Collections & Eviction Notices. Deposit all incoming checks for Storage Facility. Maintain & update reports for the daily status of all payable/bank accounts. Assist project manager with contractors, scheduling & following ups. Set up & maintain all work project schedules/budgets & forecasts for Construction projects. Set-up & Maintain All Files for Personal & Commercial Properties.
Raymond Avenue Self-Storage Duties
· Mail invoices by the 15th of the prior month (i.e., January 15th for February rent)
· Monthly Collections of rents
· Run statements
· Post payments & deposits in QuickBooks
· Prepare daily bank deposits for all checks received
· Prepare Vendor Checks For Payment
· Input invoices into Quick Books
· Prepare weekly status reports – due each Monday
Constructions Duties
· Call contractors to set meetings
· Code invoices, comparing to PO's & quotes
· Update construction payables daily.
· Maintain contracts files, including work orders, POs, contracts, etc.
· Entering in QuickBooks
· Research prices & vendors when necessary for comparisons
QUALIFICATIONS:
· Two-year degree in Accounting
· Self-starter who has the ability to prioritize work and multi-task.
· Excellent attention to detail and highly organized.
· Proactive and the ability to work with deadlines.
· Must be able to manage confidential conversations and data.
· Good telephone personality and able to communicate effectively.
SKILLS: QuickBooks (16), Microsoft Office, including Excel and Word
EXPERIENCE: Accounting for small businesses, construction, real estate office, or property management. Experience with collections.
Job Type: Full-time
Pay: $ $24.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Disability insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Education:
- Associate (Preferred)
Experience:
- Accounting: 2 years (Required)
- QuickBooks: 3 years (Required)
Work Location: In person
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