Office Manager

We're seeking a highly organized and proactive Office Manager / Administrative Coordinator to support our team and help keep our operations running smoothly. The ideal candidate is a multitasker who thrives in a dynamic environment, loves planning and organizing, is detail oriented, and takes pride in keeping things running efficiently behind the scenes.

It's fun to work in a company where people truly BELIEVE in what they're doing

We're committed to bringing passion and customer focus to the business.

Essential Functions/Key Responsibilities:

Office Management

• Oversee day-to-day office operations to ensure an efficient, welcoming, and productive workspace.
• Maintain office supplies, equipment, and vendor relationships.
• Serve as the first point of contact for visitors, phone calls, and general inquiries.

Administrative Support

• Manage and maintain executive calendars, including scheduling meetings, appointments, and conference calls.
• Prepare correspondence, reports, and meeting materials.
• Handle confidential information with discretion.

Travel Coordination

• Book domestic and international travel arrangements, including flights, hotels, ground transportation, and itineraries. This will often involve managing heavy travel periods with several individuals traveling at the same time in different markets.
• Anticipate and resolve travel-related issues quickly and efficiently, sometimes requiring after-hours or weekend availability.
• Work within several different travel-related platforms, including but not limited to: Concur, airline/hotel/car rental websites, etc. Process expense reports as needed.

Event & Meeting Planning

• Coordinate on-site and off-site meetings, conferences, events, and team gatherings.
• Arrange logistics such as venues, catering, materials, and A/V support.

Reception & Communication

• Greet visitors and ensure a positive, professional office experience.
• Manage incoming calls, emails, and mail distribution.
• Support internal communication across departments.

Qualifications

• Proven experience as an Office Manager, Executive Assistant, or Administrative Assistant (3+ years preferred).
• Strong organizational and multitasking skills with exceptional attention to detail.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace.
• Extensive experience booking travel and managing complex schedules.
• Excellent written and verbal communication skills.
• Positive attitude, professional demeanor, and a team-oriented mindset.
• Adaptability and a willingness to manage shifting priorities, often assisting with ad-hoc projects in a fast-paced environment.
• Ability to work effectively and creatively to achieve desired outcomes within established budgetary constraints.
• Must be able to drive as needed locally; position may require occasional travel to meetings, conferences, or for training.

Why You'll Love Working Here:

• Collaborative, supportive, fast-paced and fun work environment.
• Opportunities to take ownership and make an impact.
• Competitive compensation and benefits package, including a free gym membership.

Our office is located in the heart of Tuscan Village in Salem, NH — one of the region's most vibrant live–work–play communities. Employees enjoy all the convenience and energy of this growing destination, surrounded by great restaurants, shops, and outdoor spaces. Whether you're grabbing coffee on way to the office, meeting friends for lunch, or running errands after work, everything you need is just steps away. With easy access to I-93 and plenty of parking, commuting is simple — and the atmosphere can't be beat.

About Us

Taymax Group, LP is a multi-unit franchisee of Planet Fitness, which is one of the largest and fastest-growing franchisors and operators of fitness clubs in North America. Taymax owns and operates over 175 clubs in California, Texas, Pennsylvania, Tennessee, Alabama, Florida, Georgia, and Ontario and the Atlantic Provinces in Canada, and has plans to double its club count over the next 5 years. Taymax is one of the largest and fastest-growing franchisees in the Planet Fitness system, consistently experiencing double digit growth per year. Taymax is backed by Trilantic North America, a New York-based private equity firm managing $9.9 billion of aggregate capital commitments. Taymax has been the recipient of several prestigious awards from the franchisor including Developer of the Year in 2016, 2018, and 2019 and Franchisee of the Year in 2018. Taymax's corporate office is located in Salem, New Hampshire.

With more than 2,000 locations, Planet Fitness (NYSE: PLNT) is one of the largest and most popular fitness chains in the world. Planet Fitness possesses a highly recognized brand in the high-value, low-price segment of the market. Its core mission is to enhance people's lives by providing a high-quality fitness experience in a welcoming, non-intimidating environment, which it calls the Judgement Free Zone. More than 90% of Planet Fitness stores are owned and operated by independent franchisees, like Taymax.

NOTE:
Only those applicants under consideration will be contacted. Please accept our utmost appreciation for your interest in a position with Taymax Group.

Taymax Group is an equal opportunity employer in the terms and conditions of employment. We believe in providing an inclusive and diverse workplace environment and welcome talent from all backgrounds and perspectives. Our success is directly related to our people and as a company, we strive to foster an inclusive and diverse environment where we all work toward our common goal; to enhance people's lives by providing a high-quality fitness experience in a welcoming, non-intimidating environment, which we call the Judgement Free Zone. This commitment applies to all candidates and employees regardless of race, color, ethnicity, citizenship, place of origin, creed, religion, age, sex, gender identity, gender expression, sexual orientation, family status, marital status, disability and any other protected characteristic.

Taymax Group welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process. If you are a person with a disability and require accommodation in order to successfully submit an application, please contact Human Resources at to make an accommodation request.

Note to Applicants: We have been made aware of an increasing number of hiring fraud schemes across numerous platforms. Taymax Group never requires advance payments of any kind for computer equipment or any other purpose at the start of employment. Any request for you to provide payment information during the application process is part of a fraud scheme. Further, we recommend that you do not provide sensitive personal information (SSN, DOB, driver's license number) as part of the initial application process.