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associate director

3 weeks ago

Midland, Texas, United States Midland College Full time

Position Status Full Time Classification Title Administration-12 m Work Location Main Campus-3600 N. Garfield, Midland, TX Job Summary

The Associate Director of Accounts Payable is responsible for managing and overseeing all functions of the College's accounts payable operations, ensuring timely and accurate payments, compliance with federal and state regulations, and adherence to College policies and procedures. This position plays a key role in maintaining strong vendor relationships, supporting internal departments, supervising accounts payable staff, and improving financial processes and internal controls

Required Qualifications

  • Bachelor's degree in Accounting, Business, Finance, or related field; equivalent combination of education and experience may be considered
  • Minimum of four years of progressively responsible experience in accounts payable or accounting
  • Strong knowledge of accounts payable processes, internal controls, and accounts payable compliance requirements
  • Excellent computer skills, including Word, Excel, and financial software
  • Strong written and verbal communication skills
  • High attention to detail and accuracy
  • Ability to manage deadlines in a fast-paced environment
  • Ability to supervise and mentor staff

Preferred Qualifications

  • Experience in higher education, governmental, or nonprofit accounting
  • Experience and knowledge of relevant Texas Education Code, local, state, and federal laws and regulations
  • Previous supervisory experience
  • Experience with procurement card programs
  • Experience with Jenzabar or other higher education ERP systems

Essential Functions

  • Manage all Accounts Payable operations, including vendor invoices, employee reimbursements, P-cards, travel, and recurring payments
  • Ensure timely and accurate disbursements in compliance with state, federal, IRS, grant, and College policies and procedures
  • Maintain strong internal controls and ensure audit readiness
  • Supervise AP staff, including hiring, training, work assignment, performance evaluation, and professional development
  • Review and approve invoices, vendor setups, and payment batches
  • Oversee 1099-MISC/NEC reporting and year-end close processes relating to AP
  • Serve as the primary resource for AP policies, procedures, and training for campus departments
  • Work collaboratively with Purchasing, Accounting, Grants, Payroll, and other campus offices
  • Resolve invoice discrepancies, payment errors, and vendor issues. Serve as the primary liaison between vendors and end users to resolve problems with products and services
  • Maintain vendor files and ensure proper documentation and record retention
  • Monitor and reconcile AP accounts, aging, and accruals
  • Support accounting with the annual financial audit and respond to auditor requests
  • Assist with procedural updates and internal process improvements
  • Perform other duties as assigned

Physical Demands

  • Must be able to lift or move up to 25 pounds
  • Must be able to sit or stand for long periods of time
  • Use of manual dexterity
  • Repetitive use of a keyboard at a workstation
  • Travel for training, meetings, and events both in and out of town may be required
  • The person in this position frequently communicates with others verbally and electronically; must be able to exchange accurate information
  • Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus

Security Sensitivity

All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.

Min Salary Max Salary Pay Statement Salary is commensurate with educational qualifications and experience.

Posting Detail Information

Posting Number

P01403S2016

Open Date

11/19/2025

Position Available

Immediately

Special Instructions to Applicants

All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application, resume, and transcripts (if applicable.) Unofficial transcripts will be accepted with the application. NOTE: Official transcripts sent directly from the institution(s) attended to Midland College Human Resources are required within 30 days of hire (if applicable). If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days.

EEO Statement

In its efforts to promote nondiscrimination and as required by law, Midland College does not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Additionally, the College does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant's job qualifications, experience, and abilities.