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Administrative and Operations Manager

2 weeks ago

Baltimore, Maryland, United States Central Baltimore Partnership Full time

Administrative and Operations Manager

Released December 26, 2025
• Open until January 19, 2026

Full-time (40 hours/week, full benefits)

Organization

Central Baltimore Partnership

25 East 20th St

About This Role

The Central Baltimore Partnership (CBP) is seeking an organized and welcoming Administrative and Operations Manager to join our high-performing team. This is a cornerstone position in our small nonprofit, providing essential support across operations, finance, and governance.

This role offers significant opportunities for professional growth and leadership development. You'll help shape internal systems and policies, contribute to mission-critical community development projects, and engage in special projects aligned with your interests—from organizational research to policy recommendations.

Core Responsibilities:

Financial Operations & Compliance

Partner with our accounting firm to manage invoices, payments, and reimbursements across multiple funds. Oversee procurement and monthly reconciliation. Maintain organizational compliance with state and federal requirements, coordinate audits, and manage the grants system for reporting requirements. Manage donor recognition and support funding proposals and other fundraising efforts.

Office & Systems Management

Create a welcoming office environment while maintaining equipment, supplies, and subscriptions. Manage the organizational calendar system (holidays, meetings, deadlines, events), serve as first point of contact for communications, and coordinate comprehensive filing systems. Oversee payroll and benefits administration.

Executive & Team Support

Provide calendar and schedule management support for the Executive Director and Leadership Team. Coordinate internal communications, including staff meetings. Plan events ranging from board meetings to our annual community awards celebration. Support external communications efforts, including marketing collateral and email campaigns. Support board and committee meeting preparation. Assist with staff onboarding.

Required Qualifications

  • Bachelor's degree in Public Administration or related field (Associate's degree with relevant experience considered)
  • 3-5 years of progressively responsible administrative experience
  • Exceptional organizational and time management skills with proven ability to manage multiple deadlines
  • Outstanding attention to detail, particularly with compliance documentation and financial records
  • Excellent written and verbal communication skills
  • Professional demeanor as the organization's first point of contact
  • Proficiency in Microsoft Office Suite and Google Workspace
  • Demonstrated ability to exercise independent judgment on complex tasks
  • Passion for mission-driven work and commitment to equitable community development

Preferred Qualifications

  • Experience with nonprofit regulatory compliance (charitable registrations, audit coordination, state/federal reporting)
  • Background in grants management systems and reporting
  • Experience with Mailchimp or similar email marketing platforms

Desired Competencies

  • Interest in organizational development and nonprofit management
  • Experience planning and coordinating events of various sizes
  • Ability to prepare and maintain budgets and generate reports
  • Experience working with diverse stakeholders and communities
  • Strong research and analytical skills

About Central Baltimore Partnership

Since 2006, we've been dedicated to improving the quality of life for all Central Baltimore residents. We're problem solvers who leverage private, philanthropic, and institutional resources to strategically fill gaps and create intentional community change. We've partnered with over 150 organizations—from neighborhood associations to universities, hospitals, businesses, and government agencies—across eleven neighborhoods in Central Baltimore.

Compensation & Benefits

CBP is committed to building a diverse staff, Board of Directors, and partnership network that reflects the communities we serve. This is an exempt full-time position with a starting salary of $55,000. CBP offers competitive compensation, including salary, health (physical, dental, and vision) and employer-matching retirement benefits, generous PTO, flexible work environment, and professional development opportunities.

To Apply

Send resume and cover letter to Theresa Robertson, Administrative Director, at  with subject line "
Administrative and Operations Coordinator
". **
Resumes will be accepted until Monday, January 19, 2026.**