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Order/AP Specialist

2 weeks ago

Owasso, Oklahoma, United States NSP Full time

POSITION SUMMARY

The Order/AP Specialist is responsible for processing customer orders, entering production-related data, and managing accounts payable activities. Ensures accuracy of order information, timely vendor payments, and strong coordination with Production, Purchasing, Shipping, and Finance. Supports daily plant operations by maintaining accurate records and providing prompt administrative support.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The essential functions include, but are not limited to the following:

  • Enter customer orders, production orders, and shipping details into the ERP system with accuracy and timeliness.
  • Verify pricing, product codes, weights, and customer requirements specific to meat processing (case counts, yields, cut sheets, packaging).
  • Communicate order changes or discrepancies to Sales, Production, and Shipping teams.
  • Prepare order confirmations, packing lists, and supporting documents for outbound loads.
  • Reconcile daily production reports and ensure correct quantities and materials used.
  • Receive, review, and process vendor invoices for approval and payment.
  • Match invoices with POs, delivery receipts, and packing slips; resolve discrepancies with Purchasing or Receiving.
  • Maintain vendor files, terms, and payment schedules.
  • Assist with weekly check runs and maintain accurate AP records.
  • Support month-end closing by providing accruals, invoice statuses, and documentation.
  • Ensure compliance with company procedures, food safety standards, and audit requirements.
  • Other duties as assigned.

QUALIFICATIONS (Knowledge, Skills, and Experience)

  • High school diploma or equivalent required; associate degree preferred.
  • 1–3 years of experience in accounting, AP, order entry, or production office work; food or meat processing preferred.
  • Knowledge of ERP systems and strong data-entry accuracy.
  • Proficiency in Excel, Outlook, and basic accounting principles.
  • Strong attention to detail, organizational skills, and ability to handle time-sensitive tasks.
  • Ability to read, write and communicate in English with strong verbal communication skills. Knowledge of Spanish is helpful, but not required.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to prolonged and repetitive motions which include sitting at a desk or computer workstation, typing, staring at a computer screen, typing, and writing to perform tasks. Employee must occasionally lift or carry moderately heavy boxes, documents, equipment, or office supplies. The employee may need to bend, move, or walk within the office environment to attend meetings or site visits, or to access office facilities and office equipment.

Although this position is not directly involved in production, employees might be exposed to environmental factors like noise, normal air contaminants, temperature variations, or odors.

Compliance with GMP and safety standards, including the use of personal protective equipment (PPE) when visiting the production areas.

1st Shift 8:00am