Mobile Office Associate

2 weeks ago

Indianapolis, Indiana, United States Forrest Solutions Full time

Job description:

We are seeking a highly organized, adaptable, and service-oriented Mobile Associate to support multiple client sites. In this role, you will travel between locations to provide coverage in mail, copy/print, office services, hospitality, conference room, and front desk operations. Your flexibility, professionalism, and customer service excellence will ensure seamless daily operations wherever you are assigned.

Shift: Varies, to cover absences. 8hr shifts to vary between 7am - 6pm

Responsibilities

  • Provide coverage for office services including mail distribution, shipping/receiving, supply management, and copy/print production.
  • Support hospitality operations such as meeting room setups, catering coordination, and maintaining conference rooms to company standards.
  • Deliver front desk and reception services, including greeting guests, managing access, and handling inquiries with professionalism.
  • Quickly adapt to new environments and workflows, ensuring smooth integration into each team.
  • Maintain strong communication with the Workforce Management team regarding schedule, travel, and site updates.
  • Demonstrate proactive problem-solving and attention to detail in all assigned tasks.
  • Represent the company with a polished, client-first approach at every site.

Qualifications

  • High school diploma or equivalent; college degree preferred.
  • Minimum 1 year of experience in office services, hospitality, mailroom, or administrative support.
  • Proficiency in Microsoft Office (Word, Excel, Outlook) and ability to learn new systems quickly.
  • Excellent communication, interpersonal, and multitasking skills.
  • Reliable transportation and valid driver's license required.
  • Ability to lift up to 50 lbs and perform physical tasks as needed.
  • Professional appearance, strong work ethic, and commitment to exceptional service.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, origin, disability, or military status.

The compensation outlined reflects expectations for candidates who fully meet the role's qualifications in terms of education and experience. While the position is open to both internal and external applicants, if a current Forrest Solutions employee is selected and does not meet all criteria, the title, structure, and compensation may be adjusted accordingly based on internal guidelines.

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