Music Business Management Executive Assistant/Office Administration Team Member

13 hours ago

Nashville, Tennessee, United States FBMM (Flood Bumstead McCready & McCarthy) Full time

Music + Passion + Business = FBMM Start your career with us today FBMM represents some of the top recording and touring artists, songwriters, and creatives across all genres of music. Household names? Yep. Global superstars and stadium headliners? That too. We are an established, highly respected entertainment business management firm with offices in Nashville, New York, and Los Angeles.

We are looking for an experienced Office Administration Team Member/Executive Assistant to join our team of talented and passionate people in our Nashville office. This is a long-term support role, and preferred candidates are conscientious, dedicated, detail oriented and able to operate with a high level of flexibility. This person will be able to anticipate needs of the team, take initiative, be able to accurately handle administrative duties, display good judgment and maintain a professional appearance and behavior, have a proven ability to multi-task and prioritize daily agenda, enjoy working in and excel in a fast-paced environment and play well with others. Our starting pay for this position is $24.04/hour, and we do take applicable experience into consideration.

Key Responsibilities include, but are not limited to:

  • Provide proactive executive support by managing the executive's calendar, prioritizing and triaging incoming requests, and delivering day to day assistance
  • Support team in general administrative duties and other requests to ensure smooth team operations
  • Perform office administration duties such as mail, scanning and filing to document software
  • Greet and provide hospitality to clients/guests
  • Schedule meetings, coordinate travel arrangements and create itineraries
  • Errands/Special projects
  • Print and scan checks and vouchers for Extension and quarterly Estimated tax payments; create certified mailing labels and distribute to business management teams
  • Assist with printing, assembling, and mailing tax returns
  • Develop, organize, and execute quarterly team building events, holiday parties

Requirements

  • Minimum of 3+ years of experience as an Executive Assistant reporting directly to senior management and supporting a team in a small office environment
  • Proficiency in MS Office Suite, DocuSign, and Adobe PDF
  • Excellent time management skills and proactive approach to daily work
  • Excellent problem solving, organizational and planning skills
  • Ability to take initiative and identify support needs
  • Excellent written and verbal communication skills

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