Staff Accountant

Department: Operations

Reports to: Controller

FLSA Status: Exempt/Salary

WHO WE ARE: We offer compassionate support and safe housing choices for survivors of domestic violence and their children. We specialize in fresh starts, and survivors lead the way in creating their own paths forward. 

REVIEW OF RESPONSIBILITIES includes the following.  

• Grant Claim Reporting (60%):
  • Assist with day-to-day financial/bookkeeping tasks related to entering data for grant claim reporting.
  • Works closely with the Controller and Director of Compliance to ensure claims are being filed in a timely fashion.
  • Maintain internal records and documentation to support audits, grant reporting, and compliance.
  • Participates in process improvement initiatives to enhance accounting efficiency and accuracy.
  • Filing and Data Entry
• Financial Reporting (40%)
  • Prepare account analyses and reconciliations monthly and annually as required.
  • Assists with month-end, quarter-end, and year-end closing processes.
  • Supports the preparation of financial statements and management reports.
  • Collaborate with cross-functional teams to support budgeting and forecasting efforts
  • Strong analytical skills; ability to effectively analyze & resolve issues
  • Provide management with cost-related insights and recommendations
  • Help implement and maintain internal controls and accounting procedures (GAAP compliance)
• Other duties as assigned  

Competencies: 

• Financial reporting and analysis
• Active communicator
• Regulatory compliance
• Attention to detail
• Proficiency in use of MS Office (Word, Excel, Outlook)

TYPICAL INTERACTIONS: 

• 20% leadership interaction
• 30% controller interaction
• 50% compliance director communication

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty according to the requirements of Coburn Place. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

EDUCATION and/or EXPERIENCE: 

• Bachelor's Degree (B.A. /B.S.) in business or other related field; and two plus year's related experience and/or training; or equivalent combination of education and experience is required.
• Experience with grants management, compliance and financial reporting of government, corporate and foundation grants.
• A valid Indiana driver's license and a satisfactory MVR is required for this position.
• A clear DCS history, and clear criminal and sex offender background checks is required.  

OTHER QUALIFICATIONS: The ideal candidate thinks and acts strategically, anticipates and addresses barriers, and considers how actions and decisions impact individuals and the organization. Highly organized and uses transparent tools and systems to monitor performance of complex goals. Must possess a clear driving record. Must clear national, state, and local law enforcement criminal and sexual offender background checks and DCS history background check.

 BENEFITS

• Generous, employer-supported health insurance for staff and their families
• 401(k) with employer match to support your future
• Flexible Paid Time Off (PTO) for rest, restoration, and balance
• Paid holidays plus quarterly mental health days to recharge and reset
• Employer-paid short-term disability and life insurance 
• Professional development opportunities to grow and thrive in your role

PHYSICAL REQUIREMENTS:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; talk or hear. The employee is occasionally required to sit; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

 ADA DISCLAIMER:

Essential functions, as defined under the Americans with Disabilities Act, may include any of the above representative duties, knowledge, and skills. This job description is illustrative only and is not a comprehensive list of all functions and duties performed for this position. Factors such as regular attendance on the job are not routinely listed in job descriptions but are an essential function.

OUR ORGANIZATIONAL COMMITMENT

Coburn Place is a hope-centered, trauma-informed organization that values psychological safety, belonging, and shared leadership. We honor lived experience, practice cultural humility, and foster an environment grounded in compassion, collaboration, and open-hearted communication. Team members contribute to a culture of trust, accountability, and continuous learning.

 At Coburn Place, we believe everyone deserves a safe home. We also believe everyone deserves a safe workplace. We work collectively to build a workplace where hope is practiced, not just promised.