Real Estate and Workplace Program Manager

Job Details:Job Description:

We are seeking an experienced Real Estate and Workplace Program Manager to lead and execute strategic and tactical projects across our global portfolio

The role involves overseeing the execution, and oversight of multiple, interconnected real estate and facilities projects from concept to completion, managing deliverables and leading teams to align with strategic objectives.  This role works cross functionally with teams in operations, lease administration, Security, EHS, IT, and Engineering to ensure program delivery in alignment with business goals.

The position reports to the Senior Director of Real Estate and Workplace Services.  It may be located in San Jose, CA or Portland, OR metro.

This role requires a proactive individual who can drive cross-functional collaboration and deliver scalable solutions across multiple global sites, navigating a fast-paced, dynamic environment. The role requires excellent communication skills and a high degree of emotional intelligence to be successful.

Key responsibilities & duties

Program governance and management:

Plan, execute real estate and facilities projects, such as infrastructure upgrades, office fit-outs, and relocations. Oversee the entire project lifecycle, including setting expectations, managing scope, and ensuring deliverables are met.

 Develop the programs' vision, objectives, and execution plan. You will ensure all related projects support broader business goals and return on investment for the company's real estate portfolio.

Strategic planning and reporting:

Help define organizational objectives and develop strategies to achieve them.  Prepare and present management reports on project status, budgets, and timelines. Stay current on industry trends to inform best practices and improvements. 

Corporate real estate:

Support strategic real estate planning for corporate expansions or restructuring, including site selection and portfolio management. Negotiate lease agreements and manage the disposition of properties in the corporate portfolio.

In partnership with legal and procurement team, ensure that real estate transactions, contracts, and usage comply with all legal, regulatory, and corporate standards. 

Budget and financial oversight:

Create, manage, and monitor multiple programs budget, which often involves significant capital and expense expenditure. This includes reviewing and approving funding requests for individual projects and ensuring cost-effectiveness across the entire portfolio. Manage the financial integrity of purchase orders and vendor contracts. 

Cross-functional leadership: Collaborate and provide guidance to teams involved in the program, such as real estate specialists, facilities teams, architects, engineers, and suppliers.

Stakeholder & Team management: Act as a primary point of contact and communicate progress, risks, and goals to a wide array of internal and external stakeholders, including senior leadership, business units, vendors, and contractors.

Risk management: Proactively identify potential risks across the program's projects, including those related to schedule, budget, or resources, and develop mitigation strategies.

Vendor and contract management:

Manage relationships with outside vendors and contractors, oversee contract negotiations, procurement, and ongoing performance to ensure quality and compliance. 

Facilities and operations

Oversee programs related to facilities services, including maintenance, safety, security, and energy efficiency. Manage the selection and management of external contractors.

Quality and compliance:

Monitor and reinforce facility standards, including safety, security, and quality.  Perform internal quality control reviews and troubleshoot problem areas. 

Salary Range 

Actual salary may vary based on a number of factors including job location, job-related knowledge, skills, experiences, trainings, etc. We also offer incentive opportunities that reward employees based on individual and company performance.  

$150.0K - $190.0K USD 

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We use artificial intelligence to screen, assess, or select applicants for the position.

Qualifications:

Qualifications and Skills

• Experience: requires 10+ years of experience in program/project management, with a track record of handling complex, large-scale projects within the real estate or facilities domain. High Tech experience preferred.

• Education: A Bachelor's Degree in a relevant field such as business administration, project management, or construction management is required. Advanced degrees or professional certifications such as PMP preferred.

• Strategic thinking: Ability to connect individual projects to larger organizational goals and develop long-term strategies for the company's physical assets.

• Interpersonal and communication skills: Exceptional ability to collaborate with diverse teams, negotiate with vendors, and present complex information to senior leadership.

• Financial acumen: Strong skills in budgeting, cost management, and financial analysis to manage large capital and operational budgets.

• Organizational and analytical skills: The ability to manage multiple deliverables across different teams and timelines while effectively analyzing data to make informed business decisions. 

• Proficient in use of MS suite and project management tools such as Smartsheet.

• Approximately 20% travel as-needed. Must have a valid passport or ability to get one within 90 days of hire

​The successful candidate must be comfortable working in-office four days per week, either San Jose, CA or Portland, OR metro and navigating a fast-paced, dynamic environment.  

The position is not eligible for Altera Immigration sponsorship and relocation is not available for this role.

Job Type: RegularShift:Primary Location:Oregon HillsboroAdditional Locations:San Jose, California, United StatesPosting Statement:All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation, or any other characteristic protected by local law, regulation, or ordinance.

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