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Project Coordinator

5 hours ago

Fall River, Massachusetts, United States Aston Carter Full time $25 - $38
Hiring for a Project Coordinator in Bristol

Pay: $25.00 to $38.00/hr

Location: Bristol, CT (FULLY ONSITE)

Type: Sales, Production, and Customer Service

Step into a dynamic and growth‑oriented role as a Project Coordinator, supporting end‑to‑end project activity and ensuring seamless order processing across multiple channels. You'll work closely with Sales, Production, and Customer Service teams while maintaining accurate documentation and delivering exceptional customer support. This position reports to the Project Manager and is classified as non‑exempt.

Key Responsibilities
  • Review and process incoming orders for pricing and quantity accuracy.
  • Partner with Sales to clarify customer requirements and expectations.
  • Enter, maintain, and audit orders, customer records, and documentation in SAP.
  • Calculate pricing, commissions, taxes, shipping, and material costs.
  • Proactively communicate with customers regarding pricing updates, timelines, and delays.
  • Verify paperwork and prepare order documentation for management review.
  • Confirm material availability, track arrivals, and manage project backlogs.
  • Create production documents and coordinate with Production and Shipping to ensure on‑time delivery.
  • Monitor production and shipping orders; audit quantities, freight charges, and packaging requirements.
  • Prepare shipping and replacement documentation, including sample requests.
  • Generate reports, KPIs, and correspondence; maintain accurate databases.
  • Document and resolve customer complaints while supporting customer‑specific processes.
  • Collaborate cross‑functionally to resolve order, production, and shipment issues.
  • Perform additional duties as assigned.
Essential Skills & Experience
  • 3+ years of administrative or coordination experience.
  • Strong attention to detail and accuracy, especially in Excel.
  • Excellent written and verbal communication skills.
  • Experience with construction administration, document control, or customer service.
  • Proficiency in project coordination, invoicing, and purchase orders.
  • Working knowledge of SAP ERP and (not required but a plus)
Additional Qualifications
  • Strong interpersonal skills and ability to work collaboratively.
  • Ability to stay organized and manage multiple priorities.
  • Comfortable with occasional physical tasks such as lifting files or accessing storage.
  • High school diploma or GED (or equivalent experience).
  • Proficiency in Microsoft Office and Outlook.
  • Experience with SAP or similar ERP systems is required.
Work Environment

Enjoy a newly renovated, modern workspace featuring large L‑shaped desks and a collaborative team of four. The facility includes an attached manufacturing warehouse, so comfort walking the floor with safety glasses is important. The culture is stable, drama‑free, and team‑oriented, with additional company locations in Florida and California.

Job Type & Location

This is a Contract to Hire position based out of Bristol, CT.

Pay and Benefits

The pay range for this position is $ $38.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision

• Critical Illness, Accident, and Hospital

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Voluntary Life & AD&D for the employee and dependents)

• Short and long-term disability

• Health Spending Account (HSA)

• Transportation benefits

• Employee Assistance Program

• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Bristol,CT.

Application Deadline

This position is anticipated to close on Feb 13, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.