Current jobs related to Forest Program Contract Manager - Flagstaff, Arizona - The Nature Conservancy

Preferred location is Flagstaff, AZ. Other Arizona locations will be considered.

The Forest Program Contract Manager is responsible for a variety of contract, financial and related operations activities for the Arizona Business Unit's Forest Program. This position reports to Arizona's Forest Program Director and is based in Arizona. This is expected to be a temporary (up to 2 years) full-time position. 

Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day. We're looking for someone with strong experience in leading a diverse, multi-disciplinary team.  

This position is responsible for performing multiple contract, agreement and financial related functions to support the strategic priorities of the Forest Program. In collaboration with the Forest Program Director, assists with developing and monitoring project contracts, budgets and funds across all strategies of the Forest Program. Understands the strategies and tactics of the Forest Program and understands the inter-related public agreement and vendor contractual responsibilities. Uses available systems and resources to maintain, and track agreements and contracts. Supports development and utilization of systems to assign responsibilities and execute tasks for the Program. Provides support and targeted training to the team related to program agreements and contracts. Implement processes and practices to improve efficiency and effectiveness. Coordinates activities with multiple variables, sets realistic deadlines and manages timelines. Provides guidance in satisfying requirements based on knowledge of organization policies and procedures. May communicate on behalf of their supervisor with internal and external sources, including staff, donors, vendors, and businesses to convey information and ensure successful execution of Program activities. Communicate and distribute information to assist Program and Operations staff in making decisions, solving problems and improving workflow. Takes direction from and has accountability to the Forest Program Director.

Duties are anticipated in the percentages below, and may fluctuate based on the business needs:
 

A. Vendor Contract Management (65%)

Serves as Contract Manager and coordinates vendor contracting for multiple projects across the Forest Program. Supports preparation of scope of work for vendor contracts, working closely with Forest Program staff and external partners. Prepares internal documents associated with vendor contracts and supports approval processes. Assesses contract risk factors to determine whether legal approval is necessary and coordinates communication with legal and with Grants or Contracts staff. Collaborates closely with Grants staff regarding contracts funded by public awards, and with Contracts staff on contracts funded by private funds. Support Program Director and external partner in vendor selection. Engages directly with contractors under guidance of Program Director and external partner as appropriate. Approves invoices and takes appropriate action on questions or discrepancies; communicates approval to Contract or Grant staff for coding and payment. Maintains a system to identify late or missing invoices, provides reports and takes action accordingly. Responds to questions from Forest Program, Contract or Grant staff regarding Program contracts and contract payments. Develops and maintains tracking systems for projects, including tracking project cost against contracts and progress towards deliverables, ensuring Program Director, staff and primary contractors have access to relevant information. May become a TNC certified contracts specialist and share responsibilities with Arizona Operations / grant staff regarding vendor contracts.

B. Project Coordination on Agreements / Federal, Public, Private (20%)
Support development of Program agreements. Support modifications of Program agreements. Support reporting on Program agreements. Support Program Director and external partner on development of project budgets associated with agreements. Supports internal processes associated with internal approvals.

C. Other (approximately 15%) 

Participates in Forest Program, Operations, AZ Business Unit, Division, Regional and TNC-wide meetings, trainings, etc. Performs other administrative tasks including processing forms, preparing manual and automated reports and forecasts. Performs own employee administrative tasks in an accurate and timely manner, such as expense reports, timesheets, objective setting, performance self-evaluations, etc. May support office management functions. Meeting note taking. Other duties as assigned.

RESPONSIBILITIES & SCOPE

• Position executes all duties within the Conservancy's policies, Standard Operating Procedures, business practices, processes and guidelines and Business Unit (BU) practices.

• Work within scope of Program's strategic goals.

• Act independently on assigned tasks and exercise independent judgment based on analysis and experience, referring difficult questions and unusual problems to supervisor.

• Work is diverse and may not always fall under established practices and guidelines.

• Coordinate projects with several variables, working within a defined timeline and budget.

• Demonstrate sensitivity in handling confidential information.

• Perform non-routine analysis, research and follow-through.

• Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements, budget preparation and tracking.

• May act as a resource to others to solve problems and act in supervisor's stead when instructed

• May supervise operations staff, volunteers, interns, or temporary staff.

• Provide input through project teams for the improvement of existing programs.

• Serve as a team member for assigned projects.

• Work is diversified and may not always fall under established practices and guidelines.

• Experience with strong attention to detail and accuracy.

• Occasionally travel within Arizona (including overnight at least twice annually) and occasional overnight travel to other U.S. locations for training, retreats, etc.

• Occasionally work long hours, evenings, weekends or holidays.

• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.

• Occasionally lift, carry, push, pull 25 pounds.

• Valid driver's license.

• Bachelor's degree and 3 years' related experience or equivalent combination.

• Experience required:

  • Organizing and tracking data, generating reports and interpreting data.

  • Working with computers and related software, such as Windows, Microsoft Office (Outlook, Excel and Word), "Box", Teams, web browsers and internet research.

  • Business writing, editing, and proofreading.

  • Organizing time and managing diverse activities to meet deadlines.

  • Coordinating administrative processes.

  • Working and communicating effectively across teams and with a wide range of people.

• Youth certified (completes TNC training within initial 30 days of employment; annually thereafter).

DESIRED QUALIFICATIONS

• Five – 7 years' experience in tracking financial data and product deliverables/ or working with contracts.

• Experience tracking incoming contracts and related outgoing expenditures.

• Experience reviewing vendor contracts.

• Experience interpreting guidelines to achieve desired results.

• Experience working in a metrics driven culture.

• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.

• Ability to analyze information for the purpose of coordinating and planning activities, and solving problems.

• Ability to apply analytical skills.

• Ability to apply critical thinking skills.

• Ability to apply research skills.

• Ability to learn and navigate a variety of enterprise software systems.

• Database skills, including managing and tracking data, and producing reports.

• Knowledge of current trends in specific field.

• Strong customer service skills and focus.

• Experience, coursework, or other training in relevant field.

#LI-POST

This position requires a valid driver's license and compliance with TNC's Auto Safety Program. Employees may not drive Conservancy-owned/leased vehicles, rental cars, or personal vehicles on behalf of the Conservancy if considered "high risk drivers." To learn more about the Auto Safety Program, visit the Auto Safety information page under the FAQ section. Employment in this position will be contingent upon completion of a Vehicle Use Agreement, which may include a review of the prospective employee's motor vehicle record.

The starting pay range for a candidate selected for this position is generally within the range of $57,000 - $70,000. This range only applies to candidates whose country of employment is the USA. Where a successful candidate's actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.

The Nature Conservancy's mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world's toughest challenges so that we can create a world in which people and nature thrive. We're rooted in our mission and guided by our values, which include respect for all people, communities, and cultures. Whether it's career development, flexible schedules, or a rewarding mission, there's many reasons to love life inside TNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube   to hear stories from staff or visit  Glassdoor.

One goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are valued. In addition to the requirements in our job postings, we recognize that people come with talent and experiences outside of a job and consider each applicant's unique experience. Please apply – we'd love to hear from you. To quote a popular saying at TNC, "you'll join for the mission, and stay for the people."

Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world

TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. Learn more about our Benefits and Perks here.

We're proud to offer a flexible work environment that supports of the health and well-being of the people we employ.

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to equal employment opportunity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all backgrounds, beliefs, and culture. Recruiting and mentoring staff to create an inclusive organization is a priority, and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.

The successful applicant must meet the requirements of The Nature Conservancy's background screening process.

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