Program Specialist

1 day ago

Anchorage, Alaska, United States APICDA Full time

Benefits:
  • 401(k)
  • 401(k) matching
  • Bonus based on performance
  • Competitive salary
  • Dental insurance
  • Health insurance
  • Paid time off
  • Training & development
  • Vision insurance


WE ARE APICDA APICDA is strengthening local economies and infrastructure development to support commerce in six remote villages in the Aleutian-Pribilof region of Alaska. Come tackle unique problems alongside talented coworkers and community residents. We're large enough that you will focus on meaningful, complex challenges, but small enough that you can make a rewarding impact. See your work make a true difference in people's lives.

APICDA is an Equal Opportunity Employer offering a great work environment with a compelling mission, professional development, competitive compensation, and the opportunity to travel. We are eager to meet people that believe in our mission and can contribute to our team in a variety of ways. Even if you don't feel that you meet every single requirement, we still encourage you to apply.

PROGRAM SPECIALIST
Reports to: Director of Community Programs
Status:  Regular, Full-time, Nonexempt
Location:  Onsite, Anchorage AK
Work Week:  8 hours per day, 5 days per week, Monday-Friday

POSITION OVERVIEW
The Program Specialist is responsible for coordinating and managing the administration of the APICDA Training and Education programs. This includes implementing program policies, researching and gathering resources, and communicating and collaborating with our community members, industry partners, regional entities, and educational institutions. The Program Specialist plans and oversees APICDA-sponsored program activities, reports feedback on the successes or failures of projects, programs, and activities, and ensures consistency in the quality of work by allocating the necessary resources for these programs.  This position is the primary contact for APICDA CLOs and also assists the Program Manager with APICDA programs outside of Training and Education as needed.

PRIMARY DUTIES AND RESPONSIBILITIES
  •  Administer and enhance APICDA's training and education grant programs to align with APICDA's mission, vision, goals, and objectives.
  •  Update and maintain the grant management system; administer applications, track disbursements, manage data, and develop reports.
  •  Provide technical assistance to scholarship recipients and prospective recipients related to the application process, payment, and reporting requirements.
  •  Conduct outreach as needed to ensure application information is complete and accurate; perform due diligence based on compliance and program policy.
  •  Build and maintain effective, collaborative working relationships with scholarship recipients; send reminders about missing documentation and certification, and deadline reminders.
  •  Maintain and update training and education program materials, applications, policies, procedures, processes, and program results.
  •  Analyze data, both quantitative and qualitative, to evaluate the effectiveness of training and education programs, making data-driven recommendations for improvement.
  •  Prepare and present regular reports on training and education program metrics, impact, and financial status to the Chief Program Officer, and as needed to APICDA's Board of Directors and other stakeholders.
  •  Follow and research grant-making strategy, community needs, and priorities aligned with APICDA's strategic plan and purpose, and make recommendations for training and education program developments and changes.
  •  Network and collaborate with local community entities, community residents, industry partners, Aleutian/Pribilof regional entities, and educational institutions to enhance training and develop internship opportunities.
  •  Organize and maintain accurate record-keeping of all training and education electronic and paper files, adhering to confidentiality policies.
  •  Prepare preliminary budget for programs and projects, track and monitor spending to ensure spending stays within budget.
  •  Participate in the scheduling, coordinating, and traveling to the remote communities in the Aleutian-Pribilof region of Alaska.
  •  Coordinate the College Care Package and Back-to-School Packs programs.
  •  Coordinate community training as needed.
  •  Administer the School Grant Program, including outreach to teachers and school districts.
  •  Oversee the CLO program; coordinate and plan monthly CLO meetings, maintain meeting records and minutes, administer Community Activities by approving CLO orders and supplies, and assist with shipping as needed. 
  •  Assist with other APICDA programs for cross-training and during peak busy seasons. 
  •  Assist with special projects as needed and other duties as assigned.

WORK ENVIRONMENT
Work is performed in a professional office environment with a variety of individuals having differing functions. The position routinely uses standard office equipment. Occasionally requires air travel to the remote communities in the Aleutian-Pribilof region of Alaska; when out in the field, employees may be exposed to environmental hazards, extreme weather conditions, and loud noise.

Physical/Mental Demands
The physical demands of this position require speaking and listening, sitting, standing, climbing stairs, and walking. Ability to occasionally lift items weighing less than 50 pounds. Ability to maintain assigned work hours in a 40-hour Monday through Friday workweek environment. Additionally, one must be able to understand instructions, handle conflict, and make effective decisions. Must have the ability to effectively work with various personalities and work styles in a dynamic work environment.

MINIMUM QUALIFICATIONS
  •  High school diploma or equivalent
  •  Must have a valid driver's license.
Knowledge and Experience:
  •  Working knowledge of MS365 Suite, and strong Excel. 
  •  Preferred experience in the fishing industry, a native organization, or a non-profit organization.
  Skills and Abilities
  • Able to manage work independently, organize and prioritize workload to deliver quality work on schedule.
  •  Strong attention to detail, spotting errors and inconsistencies in text and formatting.
  •  Ability to communicate clearly and concisely; effective oral and technical writing.
  •  Ability to maintain confidentiality and handle sensitive information with discretion and integrity.
  •  Willingness to learn general knowledge of APICDA communities, geographical locations, fisheries, and tourism.
  •  Strong belief in the mission of APICDA and its purpose to carry out the CDQ requirements.

BENEFITS
  •  401(k)
  •  Paid Holidays: 10 days per year
  •  Paid Time Off: starting at 20 days per year, based on a biweekly accrual of 6.15 hours
  •  75% Employer paid medical, vision, dental for employees and their qualified dependents.
  •  75% Employer paid life insurance
  •  Annual bonus based on performance
  •  Education, training and professional development program

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