Construction Assistant Project Manager

At Knickerbocker Group, we build more than homes—we build careers, communities, and connections. As a 100% employee-owned, award-winning design-build firm, we bring together architecture, interior design, landscape architecture, property management, and construction to deliver exceptional custom homes and commercial spaces across Maine. With nearly 50 years of experience and offices in Boothbay and Portland, we're known for our craftsmanship, collaboration, and commitment to balancing creativity with practical execution. Recognized as a Best Place to Work in Maine and Best Builder and Architect by Down East magazine, we're proud of the work we do and the culture we've built.

If you're looking to join a dynamic, people-centered company where your expertise makes an immediate impact, this is the place for you.

Position Overview

We are seeking a self-motivated Construction Assistant Project Manager. The Assistant Project Manager is responsible for assisting the Project Manager in the daily management, coordination, and successful completion of day-to-day project tasks to construct the project on time, within budget, and according to Knickerbocker Group's standards. They frequently interact with other project team members, subcontractors, vendors, and clients and are responsible for ensuring that services are being delivered to the highest level to ensure client satisfaction.

Primary duties and responsibilities include, but are not limited to:

Pre-Construction Assistance

• Participate in design meetings to help define project scope, goals, and budget.
• Assist the PM in assembling a skilled construction team and managing vendor/subcontractor relationships.
• Support design review meetings, assess drawings for design and code compliance, and provide feedback to the project team.
• Identify zoning, permitting, and inspection requirements for construction sites.
• Collaborate on material, equipment, and procurement scheduling to optimize project efficiency.
• Draft construction contracts, manage new job set-ups, and develop bid packages.
• Obtain required permits and coordinate subcontractor permitting.

Project Documentation, Coordination, and Communication

• Set up and maintain organized project folders with documents, photos, agreements, change orders, and reports.
• Manage data entry for subcontractor and vendor information in the construction management system.
• Support project schedule creation, monitoring, and communicate changes to project teams.
• Maintain regular communication with vendors, subcontractors, and clients to manage relationships and address questions or concerns.
• Attend and document project meetings with the project team and clients.

Budget, Contract, Permitting, and Safety Management

• Assist in budget development and monitor project costs to ensure budget alignment.
• Issue requisitions and maintain documentation for materials and subcontractors.
• Coordinate the procurement of job-specific materials and manage inventory.
• Work with the PM and Accounting on client billing and budget reports.
• Assist in ensuring safety requirements are met and adhered to on the job site.

Supervisory Responsibilities

• Support the PM in supervising the construction team to ensure quality standards and timelines are met.
• Conduct quality control checks, communicate issues to PM, and oversee corrective actions.
• Provide training to new project coordinators as needed.

Required Qualifications and Experience:

• Bachelor's Degree in a construction management related field preferred
• Minimum of 5 years of experience in the construction industry, preferably working on high-end residential projects.
• Proficiency in Microsoft Word, Excel and Outlook required; experience with Microsoft Project, Sage/Timberline Accounting, Procore and Revit preferred.
• Strong understanding of construction process and competent in reading and interpreting construction drawings/ sketches/ shop drawings/ specifications/ product data.
• Valid driver's license

Why Join Knickerbocker Group?

We're proud to offer a comprehensive and competitive benefits package, including:

• Comprehensive health coverage: Excellent medical, dental, and vision insurance, with most premiums covered.
• Retirement planning: 401K plan with an automatic 3% weekly employer contribution after one year.
• Ownership opportunities: Be part of our Employee Stock Ownership Program (ESOP).
• Time to recharge: Generous PTO, holidays, and comprehensive parental leave.
• Support for you and your family: Company-paid life, short-term, and long-term disability insurance; optional supplemental life insurance; employer-sponsored pet insurance.
• Professional growth: Continuing education and licensing reimbursement.
• Work-life balance: Flexibility, community involvement, and the chance to embrace all that Maine has to offer.