Contract Administrator

GENERAL SUMMARY

The Contract Administrator is responsible for providing support to the team of the Contracts Department and the Executives with administrative support, contract tracking, data entry and document generation.

ORGANIZATIONAL RELATIONSHIP

Under the general supervision of Director, Contracts, the Contract Administrator interacts with all departments, primarily with Executive Vice Presidents, Regional Directors, and Finance Department.

DUTIES & RESPONSIBILITIES

A. Maintain detailed and organized electronic files of all legal documents.

B. Track payments and perform follow-up on pending items for announcements in a timely fashion.

C. Create various legal documents (i.e. contracts, addendums, schedules and annexes) for delivery to member hotels and internal personnel.

D. Perform administrative tasks related to Opportunities and Accounts within CRM, which includes data entry functions and audits.

E. Perform duties and responsibilities to the Contract Department's Service Level Agreement.

F. Perform various project roles and responsibilities as required.

G. Support and maintain departmental reporting needs through the use of the Linksquares system for delivery internally and cross-departmentally under the direction of Manager, Contracts.

H. Support lifecycle management of contracts, addendums and other legal documents through the use of the Linksquares system, Sertifi system, and SharePoint under the direction of Manager, Contracts.

I. Support member terminations when appropriate under the direction of Manager, Contracts.

QUALIFICATIONS

Worker characteristics are normally acquired through:

A) Administrator duties performed under similar positions as Contract Administrator and/or contract lifecycle management experience; or a college degree with relevant educational experience;

B) Strong written communication skills;

C) Customer Relationship Management system experience;

D) Attention to detail, good organization and prioritization skills required;

E) Proficient in Microsoft Office applications required;

G) Strong capacity for independent judgment and initiative in problem resolution;

H) Being a self-starter with a strong work ethic;

I) Flexibility to work in a dynamic, fast-paced environment;

J) Contract tracking software experience a plus;

K) Paralegal certificate a plus;

L) Experience within the hospitality industry a plus;

M) Experience within the finance industry a plus.

WORKING CONDITIONS

This role will be based out of our Preferred Travel Group office in Newport Beach, CA. With our in-office philosophy, our associates are expected to be in the office at least three days per week, supporting a healthy balance between in-person collaboration and flexible remote work.

We take pride in our vibrant and inclusive culture, which thrives on meaningful connection, shared purpose, and cross-functional teamwork. In-office engagement plays a vital role in fostering spontaneous collaboration, accelerating innovation, and strengthening relationships across teams. It also provides valuable opportunities for mentorship, professional development, and a deeper sense of community.

Please note: While the current expectation is a minimum of three days per week in the office, this may evolve over time in alignment with business needs and our continued commitment to culture-building.

REQUIRED TRAINING

1. Orientation in Newport Beach

2. Outlook Training

3. CRM Training

4. Linksquares Training

5. Sertifi Training

DISCLAIMER

The above information on this description has been designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job

SALARY

$ $37.00 / hour; actual compensation within this range will be determined by multiple factors including candidate location, experience, and expertise.