Admin Specialist and Receptionist

4 days ago

San Francisco, California, United States FocusKPI Inc. Full time
FocusKPI is seeking an Admin Specialist and a Receptionist to join one of our clients, a high-tech SaaS company.

Work Location: San Francisco, CA
Duration: 6-month contract; On-site role (5 days a week)
Pay Range: $40+/hr

Responsibilities:

Office Administration:
  • Manage and maintain office supplies, food, and drinks, including purchase requests, orders, receiving, restocking, and tracking expenses.
  • Maintain the breakroom and common areas, including meeting rooms, for visitors, organized and neat at all times.
  • Support corporate events, including meal reservations, orders, purchases, and organizing catering for culture and morale.
  • Escort contractors for facility maintenance in office premises if needed.
  • In charge of shipments and receivings, including log, expense tracking, reports, and distributing to receivers.
  • Support onboarding and offboarding.
  • Maintain employees' monthly parking and validations on a monthly and daily basis by communicating with vendors and employees.
  • Ad hoc tasks to support the office. 
Security Management, Reception Desk, Visitor Control (2-3 days/week):
  • Welcome clients and visitors at the reception desk by greeting them with a positive attitude and handling necessary inquiries.
  • Work to register all visitors when advised and control as per SDIC guidelines until they leave.
  • Control visitors to the correct location and provide security instructions.
  • Ensure that security guards are properly trained and understand SDIC guidelines.
  • Maintain a safe and clean reception area and conference rooms.
  • Maintain security facility and equipment for day-to-day operations (CCTV, alarm system, badging etc)
  • Manage security standards, including daily visitor log, monthly logbook, badge list, Wi-Fi, and parking validations, if needed.
Requirements:
  • Education: Minimum of an Associate's or a Bachelor's degree
  • Minimum of 2-5 years of experience with office administrative or EA experience
  • Experience with Microsoft Word, Excel
  • Customer Service and Event Planning experiences are required
  • Experience with supplies Management, Food ordering & Snack Stacking
  • Need to be detail-oriented
 

Thank you

FocusKPI Hiring Team

Founded in 2010, FocusKPI, Inc. (FocusKPI) is a data science and technology firm specializing in predictive analytics practice and methodologies. FocusKPI is a US company headquartered in Silicon Valley, California, with an East Coast office in Boston, Massachusetts.

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