Project Coordinator

Project Coordinator — Construction

Location: Mesa, AZ | In-Office

Client: Confidential | Construction Subcontractor

Our client is seeking a highly organized and proactive Project Coordinator to support both estimating and operations within a busy commercial glass and glazing subcontractor.

This role helps keep projects moving by coordinating pricing requests, material purchasing, service scheduling, and installation logistics — making sure details are accurate, timelines are clear, and communication flows smoothly between vendors, field teams, and project managers.

You'll thrive in this role if you enjoy juggling details, solving problems, and being the "go-to" person who keeps everyone aligned.

What You'll Do

• Estimating Support — (Material Procurement Assistance)
• Assist estimators in obtaining vendor pricing for glass, aluminum framing systems, storefront/curtain wall components, door hardware, and related materials
• Request and track supplier/fabricator quotes, lead times, and availability; follow up to meet deadlines
• Maintain organized quote files and confirmations for estimator review

• Help verify scope accuracy (inclusions, exclusions, freight, tax, fabrication, lead times)

• Purchasing & Material Coordination (Awarded Projects)

• Create and process purchase orders per procedures and PM direction
• Order materials, confirm acknowledgments, and verify pricing/quantities
• Track fabrication and delivery timelines through jobsite arrival
• Coordinate resolution of backorders, shortages, damage, or schedule changes

• Maintain procurement logs and organized project files

• Scheduling — Service & Installations

• Schedule service calls (repairs, glass replacements, warranty work, adjustments)
• Communicate service schedules clearly to technicians and confirm required materials are available ahead of dispatch
• Work with Superintendent and Operations Manager to schedule installations, including crew availability and manpower, jobsite constraints, delivery timing and staging needs, and sequencing to support project milestones

• Assist with short-interval (weekly look-ahead) schedules and communicate updates clearly

• Project Coordination & Communication

• Act as the central communication point between office, field, vendors, and customers
• Provide status updates to PM on procurement and schedule impacts (lead times, delivery impacts, site constraints, and schedule changes)
• Support document control (job folders, acknowledgments, packing slips, tracking)
• Help keep projects organized and moving, escalating issues early when schedule or cost may be affected

What We're Looking For

• Required
• 2+ years in construction administration, project coordination, purchasing, or scheduling (subcontractor environment preferred)
• Strong phone and email communication skills — comfortable coordinating with vendors, GCs, and customers
• Highly organized and detail-oriented with the ability to manage multiple active jobs
• Proficiency in Microsoft Office (Outlook, Excel, Word)
• Ability to follow standardized processes and learn company systems
• Preferred
• Experience in commercial glass & glazing, storefront/curtain wall, doors/hardware, or related trades
• Experience creating purchase orders and tracking lead times, coordinating deliveries, and supporting field installation schedules

• Familiarity with plans/specs, submittals, and construction terminology

• Core Strengths

• Urgency & follow-through — doesn't drop details
• Accuracy
  
  — orders and schedules are correct and documented
• Prioritization
  
  — manages competing deadlines effectively
• Team coordination — works smoothly with field and office teams
• Problem solving— identifies issues early and helps find solutions

Work Schedule: In-office, full time — Mesa, AZ (approx. 95% office / 5% jobsite or vendor as needed)

Compensation: Competitive pay, based on experience

Reports To: Project Manager & Operations Manager

Supports: Estimating, Field Crews, Superintendent, Service Technicians

KSI's Talent Acquisition Team partners with companies to assist with their hiring needs. All positions are direct-to-hire opportunities with the employer.