Administrative Secretary III

MIDDLETOWN PUBLIC SCHOOLS

Mission Statement:

Middletown Public Schools cultivates the brilliance in each student.

Values and Belief Statements:

Empowerment: Middletown Public Schools empowers its students with the knowledge and skills to create lives brimming with purpose, passion and fulfillment.

Community: Middletown Public Schools harnesses the power of community by

fostering an environment of mutual understanding and appreciation.

Growth: Middletown Public Schools encourages a culture of growth and exploration, inspiring lifelong learners.

Authenticity: Middletown Public Schools embraces each person's authenticity and

cultivates an inclusive culture that brings about a sense of belonging.

POSITION TITLE: ADMINISTRATIVE SECRETARY III

SALARY RANGE: $ $36.92 per hour

SALARY GRADE: Maximus Grade: 8

LOCATION: CENTRAL OFFICE (PUPIL SERVICES)

POSITION PURPOSE: The purpose of this position is to perform complex and confidential administrative and secretarial functions in support of the Department Head/Director.

ESSENTIAL DUTIES AND RESPONSIBILITIES (examples of): The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Prepares, transcribes, types and prepares correspondence and documents from rough notes, dictation and transcription equipment; prepares and types a variety of reports, records, documents and correspondence. May compose correspondence and other materials.
• Assists in the preparation of the annual department budget; pays bills and monitors expenditures; prepares purchase orders, transfer of funds and additional appropriations. May assist in the preparation of the annual report.
• Researches a variety of issues for the Director and/or other department personnel.
• Schedules and coordinates meetings and events. Coordinates various office functions.
• Answers phones and provides assistance; responds to inquiries; takes and relays messages. Meets with employees and the public and provides information on department or City procedures; may contact other municipalities and outside agencies regarding department functions.
• Develops and maintains confidential/restricted files, records, logs and databases; creates new and purges old files; oversees the destruction of department files. May maintain and update manuals, handbooks or brochures. Performs data entry functions.
• Opens, date stamps, processes and distributes mail; prepares items for mail and prepares bulk mailings.
• Orders office supplies and maintains and monitors inventory; may take annual inventory. May coordinate maintenance and repair of office equipment.
• May process new employee forms, prepare packets; schedule physicals, notify supervisors of drug tests, etc for personnel purposes.
• May provide secretarial services to assigned boards or commissions.
• Observes strict confidentiality in maintaining restricted records and files.
• Assigns work to clerical staff.
• Performs other related functions as assigned or required.

MINIMUM TRAINING AND EXPERIENCE REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS:

High school diploma or equivalent with vocational/technical training in Secretarial Science or a related field with three years of related secretarial/administrative experience or any combination of education and experience that provides equivalent knowledge, skills and abilities.

LOCATION OF VACANCY: BOARD OF EDUCATION – CENTRAL OFFICE (PUPIL SERVICES)

HOURS OF WORK: 8:00 a.m. –4:30 p.m. (Monday – Friday) 40 hours per week (52 Weeks)

ELIGIBILITY INFORMATION: Open to all eligible members of AFSCME Local 1467 who are employees of Middletown Public Schools who are interested in applying for a transfer or demotion, Departmental Promotion, or District-Wide Promotion must submit an application no later than the date established in this announcement. Applications will be given consideration according to the priorities established in the appropriate Union contract and/or the District's Personnel Rules. The Union and the BOE agree that eligible members of Local 466 (City) will have the opportunity to apply to BOE positions within this bargaining unit before opening the vacancy up to the public. While the BOE agrees to provide an opportunity for transfer to City employees in Local 466, City employees in Local 466 will not receive preference for any bargaining unit position over Local 1467 employees, nor is the BOE obligated to hire any City employees from Local 466 for any Local 1467 position.

COMPLETE JOB DESCRIPTION AND APPLICATION FORMS: In order to be considered for this position, you must submit an application during the posting period via the online application portal. To apply for this position, please go to Middletown Public School's career portal located at:

Please contact Human Resources should you have any concerns ;

CLOSING DATE: Completed Online Applications must be submitted on the portal no later than 4:00 p.m. DECEMBER 1, 2025.

EXAMINATION: May include a rating of Written 100% or Oral 100% or Written 50% and Oral 50% for 100% or Training and Experience rating of 100% or Performance of 100%.

Middletown Public Schools provides reasonable accommodation to persons with disabilities in accordance with the American with Disabilities Act (ADA). If you need accommodation in the application or testing process, please contact the Human Resources Division prior to the application closing date or the testing date, whichever is applicable.