Production Associate

Note: APA operates on a 37.5-hour work week with one-hour lunch breaks each day. APA sets salaries based on several considerations, including years of relevant experience, level of education, and previous staff and/or governance experience at APA.

The Production Associate provides critical production, technical, database, and administrative support to the Journals department and under supervision of the Journal Production Manager. The Production Associate is responsible for reviewing and editing manuscripts before sending articles to our composition vendors, invoice processing, processing National Institutes of Health (NIH) forms, performing submission and accepted manuscript data compilation and analysis for internal reporting purposes and maintaining reporting to inform key business questions and contribute actionable insights to internal stakeholders to drive decision making.

Education and Experience:    

• BA, BS or AA degree preferred in Business Administration or related technical field, or, Social Sciences, or English
• 3-5 years working experience in a business office environment with at least one year of publishing experience required
• Familiarity with APA Style
• Ability to effectively work cross-functionally
• Strong critical thinking, analytical, and problem-solving skills. Inquisitive and detail oriented
• Strong communication and interpersonal skills.

Computer Skills Required:

• Advanced level: MS Excel, MS Word, Microsoft Outlook, internal databases, and Web browsers
• Intermediate level: MS Access, MS PowerPoint and Databases, with ability to learn and increase proficiency

Responsibilities:

• Daily assessment and processing of all accepted manuscripts (except AP-Handled by Senior Journal Production Editor) for production (requires great attention to detail)
• Serve as point person for any related JPCS issues/errors concerning our composition vendors.
• Deposit of NIH-funded accepted manuscripts to PubMed Central (PMC) to ensure compliance with NIH policy supporting the account management team
• Updating records and compiling/analyzing statistical data for Journals Department Management
• Invoice preparation and processing
• Daily use of Aries' journal tracking system, Editorial Manager and ProduXion Manager.
• Report maintenance and preparation from all production systems
• Work with Journals department managers to identify or investigate systems problems or limitations
• Manuscript Submissions for ALL Journals report – pull numbers from peer review systems and maintain spreadsheet
• Create and maintain documentation for Journals staff for pulling reports
• Reporting insights: Present regular and ad-hoc findings and actionable insights to stakeholders in compelling dashboards, reports, visualizations, and presentations.
• Annually consolidates the schedules for all journals
• Administrative responsibilities (e.g. phone coverage, archiving, and/or provide backup to Journal Production Editors)
• Other duties as assigned.

About APA:

The American Psychological Association (APA) represents 146,000 psychologists, students, and affiliates, primarily in the U.S. and Canada but also in other countries around the world. APA is a scientific and professional organization with about 500 employees and is categorized as a 501(c)(3) along with its 501(c)(6) companion organization, APA Services, Inc.

Job Location: Remote: APA jobs may be considered for remote work eligibility as defined in APA's Flexible Work Policy and are subject to approval. Remote work employees may not work from the following states or U.S. territories: Alaska, California, Colorado, Guam, Hawaii, Iowa, Louisiana, Montana, Nebraska, New York, North Dakota, Ohio, Puerto Rico, Rhode Island, U.S. Virgin Islands, Washington, Wyoming.

Application Instructions:

Qualified candidates must apply online through APA's applicant system and attach a resume and cover letter specifying your salary expectations. Applications that are submitted without both documents are considered incomplete and will not be reviewed for consideration. Once your application is submitted, you will receive a confirmation email. Please make sure to check your Spam folder if you do not receive an email from us.

The American Psychological Association is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, or any other protected categories covered under local law.

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