HR-Scheduler LTC Facility

6 hours ago

Fairborn, Ohio, United States Heritage Skilled Care Full time
Position Summary

The Human Resources & Staffing Scheduler is a combined role responsible for coordinating staff schedules while supporting essential human resources functions in a long-term care facility. This position ensures appropriate staffing coverage, regulatory compliance, and effective HR support to maintain quality resident care and employee satisfaction.

Long Term Care Facility experience required

Essential Duties & Responsibilities

Staffing & Scheduling
  • Develop and manage daily, weekly, and monthly staffing schedules for nursing and support staff
  • Ensure staffing ratios meet state and federal long-term care regulations
  • Coordinate coverage for call-outs, PTO, leaves, and emergencies
  • Communicate schedule changes clearly and promptly
  • Monitor overtime, agency usage, and staffing trends
  • Collaborate with nursing leadership to anticipate staffing needs
Human Resources Functions
  • Assist with recruitment, hiring, onboarding, and employee orientation
  • Maintain confidential employee personnel files and HR records
  • Track employee credentials, licenses, certifications, and required training
  • Support payroll by reviewing timecards, attendance, and PTO records
  • Assist with employee relations, disciplinary documentation, and policy enforcement
  • Support performance evaluations and HR compliance initiatives
Compliance & Administrative Support
  • Ensure compliance with labor laws, facility policies, and regulatory requirements
  • Prepare staffing and HR reports for audits, surveys, and management review
  • Support state and federal inspections and regulatory surveys
  • Maintain accurate documentation related to staffing and HR activities

Qualifications

Education & Experience
  • High school diploma required; associate's or bachelor's degree preferred
  • 2–3 years of experience in healthcare scheduling, HR, or administration
  • Long-term care or healthcare experience strongly preferred
Skills & Competencies
  • Strong organizational and multitasking abilities
  • High level of discretion and confidentiality
  • Proficiency with HRIS and scheduling software
  • Excellent communication and interpersonal skills
  • Ability to adapt quickly in a fast-paced healthcare environment
  • Knowledge of healthcare staffing regulations is a plus

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