Accounts Payable Clerk

2 days ago

Honolulu, Hawaii, United States Luxury Property Managed by Hawaiiana Management Full time

Job Overview

The Accounts Payable Clerk (APC) is responsible for all actions related to the payment of association expenses including but not limited to invoices, check requests, payment checks, and inquiries.

The accuracy and timeliness of the Clerk's actions, teamwork and a positive cooperative attitude in the conduct of the Clerk's job are the highest importance.

Essential duties and responsibilities include the following. Other duties may be assigned.

· Prepares and validates invoices for management executive's approval.

· Inputs approved invoices, including check requests and recurring invoices, for payment.

· Process Vendor Approvals.

· Summarizes payments for management executive's approval.

· Prints payment checks and mails with appropriate remittance advice to vendors.

· Ensures adequate funds are available in operating account prior to releasing payment checks. Communicates with management executives for checks that are not released.

· Transfers accounts payable data to the general ledger.

· Maintains accounts payable files, including payment documents and reports.

· Assists others including but not limited to vendors, management executives, auditors and accounting staff.

· Assists in the processing of IRS 1099 MISC returns and real property tax payments.

· Assists in the monitoring of operating cash balances and other cash management functions.

· Gather and input chargeback data.

· Provide invoice copies of utility bills for sub-metered projects as needed for chargeback purposes.

· Ensure adequate supplies are available, including stock checks and MICR ink printer.

Qualifications:

· Accuracy and attention to details.

· Strong verbal and written communication skills.

· Highly organized and professional to efficiently manage daily workload.

· Maintain professional relationships with internal and external key stakeholders.

· Ability to multitask and meet multiple deadlines in a fast-paced environment.

· Ability to establish value added working relationships and partnerships with vendors and peers.

· Be motivated and open to change.

· Demonstrates flexibility, versatility, commitment and good judgment.

· Proactively reaches out or discovers resources to determine solutions.

· Ability to work well in a team environment that promotes inclusiveness and communication among team members with constructive, respectful attitude.

Education and/or Experience:

· 2 years College degree with emphasis in accounting, business, or related field and/or 2 years equivalent of equivalent experience

Computer and Software Skills:

· Knowledge in the use of PC applications which includes Microsoft Office, Google Mail, and Chrome

*MUST CURRENTLY RESIDE IN HAWAII*

Pay: $ $24.00 per hour

Expected hours: 40 per week

Benefits:

  • Dental insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Retirement plan
  • Vision insurance

Work Location: In person

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