Business Assistant I

Overview:

Business Assistants in the Statewide Enterprise Business Services team support enterprise-level business functions across multiple statewide campuses and program units. Incumbents perform transactional and coordination work related to purchasing, travel, personnel actions, scholarship processes, financial reviews, and other tasks as assigned. They help ensure consistency with Statewide Business Services standards, University policy, and internal controls.

Responsibilities:

• Processes purchasing transactions and P-card submissions in accordance with University and Enterprise-level standards.
• Reviews, reconciles, and tracks financial activity in support of monthly financial reviews in Argos (Monthly Review Dashboard) and Box workflows.
• Assists with basic preparation of documentation for EPAPs, HR actions, scholarship changes, ServiceNow tickets, and other personnel-related transactions.
• Maintains spreadsheets, tracking logs, Box folder structures, and other recordkeeping systems used by Business Services.
• Performs routine account lookups, gathers backup, and confirms documentation for compliance requirements.
• Schedules or coordinates meetings and captures action-item notes as needed.
• Prepares travel arrangements and processes travel documentation according to policy.
• Prepares basic correspondence, agreements, and other business documents.
• Assists with fiscal year planning by collecting and organizing financial data.
• Monitors assigned project tasks to verify status, completeness, and next steps.
• Performs other enterprise-level transactional duties as assigned.

Qualifications:

Knowledge, Skills, & Abilities:

• Working knowledge of accounts payable, purchasing, and transaction workflows in a public institution.
• Ability to review and reconcile accounts and financial records.
• Skilled using spreadsheet tools, tracking logs, and standard office software.
• Ability to learn and follow Business Services procedures for monthly reviews, change approvals, and documentation routing.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Ability to work independently and within distributed/remote teams.
• Excellent customer service and communication skills.

Minimum Qualifications:

• Two years of related work experience; or an associate degree/technical training in a related field.

Preferred Qualifications:

• Prior experience working in or with Utah State University Extension / Extension programs, activities, or financial structures.

Required Documents:

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under "Resume/CV"

2. Cover letter to be typed/pasted at the end of your application

3. Answer the following screening question: Please share with us your experience with USU Extension.

**Document size may not exceed 10 MB.**

Advertised Salary: Commensurate with experience plus excellent benefits ADA:

Work Environment

This position primarily works in a standard office environment.

Business Assistants may work in Logan or in a remote Statewide Campus location, and collaboration occurs routinely through Teams/Zoom, email, Box, and other digital tools. Work may include occasional visits to campus locations for meetings, trainings, or events. Work involves frequent interaction with coworkers, faculty, students, and campus stakeholders.

Physical Demands

This role requires the ability to sit or stand at a workstation for extended periods; operate standard office equipment (computer, keyboard, mouse, telephone, copier/scanner); and occasionally lift or carry office materials typically under 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mental Demands

This role requires the ability to manage multiple tasks and deadlines, adapt to shifting priorities, and apply sound judgment in transactional decision-making. Attention to detail, accuracy, confidentiality, and adherence to University policy and Enterprise-level procedures are essential. Work involves periods of sustained concentration, data review, and problem solving.

University Highlights:

Founded in 1888, Utah State University is Utah's premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State's 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah's counties.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the season. The Aggies' long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university's ADA Coordinator in the Office of Human Resources at or

• updated 09/2025

Notice of Non-discrimination:

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU's non-discrimination policies:

Matthew Pinner

Executive Director

Civil Rights & Title IX Office

| Old Main Rm. 401D

1475 Old Main Hill, Logan, UT 84322

Cody Carmichael

Title IX Coordinator

| Old Main Rm. 402D

1475 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit or contact:

U.S. Department of Education

Denver Regional Office

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U.S. Department of Education

Office of Assistant Secretary for Civil Rights

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• updated 10/2025