Staffing Coordinator

Description
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Summary

• Position Summary: The Nursing Staffing Coordinator is responsible for providing administrative staffing and scheduling functions to the Nursing Department under the guidance and supervision of the Manager of the Nursing Supervisors. This role supports the department's commitment to appropriate resource management and productivity metrics to ensure quality care to our patients.Qualified individuals must have the ability with or without reasonable accommodation to perform the following duties:I
• Assesses, coordinates, allocates and communicates daily staffing unit by unit, making reassignments in collaboration with the Administrative Nursing Supervisor, calling replacement personnel, and cancelling personnel according to established procedures.
• Resolves scheduling discrepancies by master schedule with appropriate supervisor or facilitator.
• Works collaboratively with the unit Nurse Manager or Nursing Supervisor to resolve variances in Master Schedule.
• Ensures Kronos is updated to ensure time is appropriately allocated to correct cost center when assigning staff to another unit
• Enters schedule changes at the time of the occurrence ill calls, cancellations, etc.
• Gathers and prepares data regarding staffing scheduling as requested by the Nursing Leadership team. Able to communicate staffing status and concerns with the Director on Call and or the CNO.
• Answers calls for the Centralized Staffing Office and inquiries regarding staffing or refers call to the Nursing Supervisor as necessary.
• Serves as a resource to staff for questions related to the scheduling system and assist in the orientation of new schedulers or Nurse ManagersThe following duties are considered secondary to the primary duties listed above:
• Performs all l functions and duties in compliance with regulatory requirements and standards of practice.
• Other duties as assigned.

Responsibilities

• Minimum Required Qualifications:
• High School Diploma or equivalent.
• Minimum 5 years hospital experience
• Knowledge of Medical Terminology
• Mastery of Basic Computer Skills
• Excellent communication and Customer Service Skills.
• Prior staff scheduling experience.
• Completion of college level courses, Associates or Bachelor's degree in Health care or Business related field.
• Mastery of Kronos scheduling systemAttention Concentration: The following level of ability is essential for the jobholder to focus on certain aspects of current experience and reject others:
• The position requires strong concentration skills. The individual must have the ability to voluntarily sustain concentration to a task over an extended period of time as a result of an effortful and usually deliberate heightened and focused state of attention.New Learning and Memory: The following level of ability is essential for the jobholder to learn and retain material:
• A large portion of this position required reliance on verbal memory and new learning. Efficiency in processing of verbal information, either in written or spoken form, is a major requirement and prerequisite of the job. The individual must be able to attend to and process multiple bits of information simultaneously. The individual must be able to organize and categorize this information effectively so that later recall is feasible.Problem Solving, Reasoning and Creative Thinking: The following level of ability that is essential for the jobholder to think in order to solve a problem by combining two or more elements from past experience or imaginative thought:
• The position required much autonomy of thought and problem solving. The individual must be able to apply principles of logical or scientific thinking to define problems. The individual must be able to think abstractly, which is manifested in the ability to form concepts, use categories, generalize from single instances, apply procedural rules and general principles, and be aware of subtle or intrinsic aspects of a problem. The development of hypothesis and potential solutions to problems involves careful interpretation, analysis and diagnosis. The individual must be able to collect data, establish facts, and draw valid conclusions. The individual must be able to think creatively with a degree of inventiveness, experimentation and intuition. They must be able to deal with a variety of concrete and abstract variables.The following are essential requirements of the position in relation to job-worker situations. These items describe how a worker must adapt, adjust, conform or act: Leadership, control and planning: Ability to accept responsibility for leadership, direction, control, planning, negotiating, organizing, directing, supervising, formulating practices, or making final decisions.Performing under stressful conditions: Ability to perform under stress when confronted with emergency, critical, unusual, or dangerous situations, or in situations in which working speed and sustained attention are critical aspects of the job. Is subject to danger or risk, or to tension as a regular, consistent part of the job.Variety and change: Ability to perform a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure involving significant differences in technologies, techniques, procedures, environmental factors, physical demands, or work situations.Communication: Ability to exchange information with others clearly and concisely; to present ideas, facts and technical information.Interpersonal relations: Ability to maintain relationships that facilitate task accomplishment; to cooperate and resolve conflicts; to recognize needs and be sensitive of others.

Credentials
Education or Equivalent Experience:

• H.S. Diploma/GED
• Associate of Arts or Science

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.