Executive Coordinator

1 week ago

Lebanon, New Hampshire, United States AZURREO Full time

Executive Coordinator

Company: Azurreo
Position: Executive Coordinator
Location: Remote (Lebanon)

About Azurreo

Azurreo is a global company specialized in outsourcing for the telecommunications and IT sectors. With over 250 projects delivered across 25+ countries, we operate fully remotely within a culture of trust, autonomy, and collaboration.

Position Overview
We are looking for a highly organized, detail-oriented, and proactive Executive Coordinator Assistant to support our leadership team. You will contribute to the smooth execution of scheduling, documentation, follow-ups, cross-team coordination, and financial administrative tasks. This role requires initiative, professionalism, and the ability to work efficiently in a remote-first, multicultural environment.

Tasks

Administrative & Executive Support

  • Manage calendars and meetings (internal and external).
  • Prepare agendas, reports, documentation, and briefing notes.
  • Track action items and ensure timely follow-up.
  • Support internal communication for leadership.

Coordination & Follow-Up

  • Coordinate cross-team communication.
  • Monitor deadlines, priorities, and ongoing activities.
  • Ensure smooth and timely task completion by involved teams.

Documentation & Organization

  • Maintain structured filing systems.
  • Organize internal documentation and shared folders.
  • Ensure accuracy and consistency across all administrative workflows.

Financial & Operational Support

  • Assist with budget tracking, expense reports, and basic financial documentation.
  • Support onboarding and internal operational processes.
  • Help with internal projects and workflow improvements.
  • Assist in optimizing processes related to communication, documentation, and financial coordination.
Requirements

Essential Requirements

  • 2–3 years of experience in administration, coordination, or executive assistance.
  • Strong communication, organization, and multitasking skills.
  • Proficiency in Microsoft Office (Excel, Word, PowerPoint) and remote tools (Teams, SharePoint).
  • High autonomy, reliability, and professionalism.
  • Excellent English communication.
  • Based in Lebanon with a stable remote work setup.

Nice to Have

  • Experience in remote or international environments.
  • Experience working with multiple stakeholders/time zones.
  • Process or workflow improvement experience.
  • Basic financial tracking or administrative support experience.
Benefits
  • Structured onboarding and continuous learning opportunities.
  • Exposure to international recruitment and outsourcing operations.
  • Career development within a growing global organization.
  • Supportive team and collaborative work environment.

If you are a motivated, detail-oriented professional excited to contribute within an international HR and operations environment, we encourage you to apply.

Shortlisted candidates will be contacted within one week of application. We thank all applicants for their interest, but only those selected for an interview will be contacted.

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