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Finance and Operations Specialist

12 hours ago

Providence, Rhode Island, United States (add)ventures Full time

We are seeking a highly organized Finance and Operations Specialist for our East Providence location. This position is an integral part of the team and reports to the Senior Director, Finance + Operations. This role is responsible for client and vendor management and financial record-keeping, including tracking accounts payable and receivable. The ideal candidate will be a detail-oriented professional who can work independently and collaboratively to uphold the company's accounting standards and financial policies.

Responsibilities:

  • Accounts Payable/Receivable: Assist with processing and managing A/P and A/R tasks to ensure timely and accurate financial transactions
  • Records Management: Maintain meticulous records and documentation to support financial compliance and auditing processes
  • Help manage month close processes to support accurate accrual-based monthly financial reporting (Advanced Billing and Revenue Recognition process, prepare prepaid expenses accrual journal entry, maintain monthly financial budgets, etc.)
  • Lead vendor and client setup including preparation of WFH and NDA agreements and master terms and conditions
  • Vendor support and management, including onboarding vendors into our signature platform, processing vendor check payments, and communicating with vendors as needed
  • Client support and management, including invoicing, payment processing, collections, and communicating with clients as needed
  • Maintaining client and vendor records and tracking sheets (Google Suite)
  • Assisting with the 1099 process
  • HR Support: Conduct various HR-related activities for onboarding and current employee management
  • Ad-hoc and operational support: Provide front desk coverage and perform other duties as required to support the financial health and operational efficiency of the company

Qualifications:

  • High school diploma or equivalent; Associate's degree in Accounting or Finance preferred
  • 3-5 years of bookkeeping or related accounting experience
  • Strong knowledge of accounts payable/receivable, invoicing and billing, financial reporting
  • Understanding of accounting basics: debits and credits, chart of accounts, accrual vs. cash accounting
  • Exceptional proficiency in Excel and Google Sheets including use of formulas, pivot tables, and data organization
  • Willing to leverage new digital and AI tools for operational efficiencies
  • Experience with coding GL accounts
  • Knowledge of sales tax rules
  • Familiarity with 1099 preparation
  • Excellent organizational skills and strong attention to detail
  • Ability to communicate effectively with internal and external stakeholders
  • Demonstrated capacity to work with integrity and maintain confidentiality

Our Culture Rewards:

  • Energy, creativity and enthusiasm
  • Ability to work autonomously or in groups
  • Team based leadership
  • A good sense of humor
  • A passionate commitment to serve clients, co-workers and community
  • Loyalty and integrity

This is a hybrid role with the expectation of working a minimum of three days per week at our East Providence, RI headquarters.

(add)ventures is a multidisciplinary brand culture and communications firm. With offices in East Providence and Miami, (add)ventures has been exceeding the branding goals of industry leading client partners for more than 25 years. Our offices specialize in disciplines including insights & analytics, video & animation, digital services, marketing, content creation and design. Our team is NICE – we're nurturers with intelligence, character and energy. We solve problems, we make people happy, we love what we do and we love who we do it with.

We are an EEO/Affirmative Action employer.

At this time we are not offering relocation assistance or visa sponsorship for this position.