Clinical Education Project Manager

Pay range: $71,200- $106,000

ST. CHARLES HEALTH SYSTEM

JOB DESCRIPTION

TITLE: Clinical Education Project Manager

REPORTS TO POSITION: Clinical Education Leader

DEPARTMENT: Clinical Education

DATE LAST REVIEWED: September 2025

OUR VISION: Creating America's healthiest community, together

OUR MISSION: In the spirit of love and compassion, better health, better care, better value

OUR VALUES: Accountability, Caring and Teamwork

DEPARTMENT SUMMARY: The Clinical Education Department is a system-wide support service that provides education, clinical practice support, and professional development opportunities for nursing, allied health, medical staff, and community partners at St. Charles Health System.

This integrated department delivers services across multiple domains, including:

• Clinical Practice & Professional Development (CPPD): Onboarding/Orientation, Competency Management, Continuing Education, Professional Role Development, Collaborative Partnerships, and American Heart Association Training Center.
• Medical Education: Graduate and undergraduate medical education, residency and fellowship programs, student clinical rotations, and partnerships with academic institutions.
• Continuing Medical Education (CME): Accredited continuing education programming for medical staff, ensuring alignment with national standards and maintenance of licensure requirements.
• Medical Library: Provision of evidence-based resources, research support, and clinical information services.
• Area Health Education Center (AHEC): Collaboration with community partners to strengthen the healthcare workforce pathways in Central Oregon and the Pacific Northwest.

POSITION OVERVIEW: The Clinical Education Project Manager is charged with providing expertise in facilitation and management of new and ongoing projects within the clinical education teams as well as coordination in developing and supporting external/community-facing programs. Using industry standard tools and techniques, this position is key in driving clinical education projects and programs forward by keeping all key players on timelines, within budget, achieving metrics, and in accordance with agreements in the pursuance of clinical excellence.

ESSENTIAL FUNCTIONS AND DUTIES:

Provides hands-on project management support and actively manages project plans, deliverables, dependencies, and outcomes for selected project(s)/program(s) as approved by clinical education leadership.

Works closely with SCHS directors and managers to ensure cohesive, comprehensive, and complete project management structure is adhered to for all projects. Actively participates with department managers and directors regarding processes and procedures for acquiring resources and services.

Works with external/community-facing partners to establish and ensure programs are meeting applicable laws and accreditation standards to meet community needs.

Drives proper project chartering and setup.

Communicates project status to all key players on a regular basis. Facilitates issue resolution and ensures appropriate escalation of issues when required. Prepares communication plan and related project status reports to key players and/or governance bodies to provide project updates on activities and deliverables, as well as risks and mitigation strategies.

Ensures that project goals and objectives are achieved within the project timeframe and guidelines established by the relevant players and management committees.

Continually identifies, prioritizes, and mitigates project risks.

When new projects are identified, analyzes projected costs and develops business plans to present to Clinical Education leadership for review and feedback. Following approval, oversees the project budget from creation through execution, ensuring alignment with organizational goals and fiscal accountability.

Identifies and manages overall project dependencies and ensures project deliverables stay on time, on target, and on budget.

Oversees and ensures that SCHS has positive working relationships with external resources contracted to the project.

Obtains approval from key client stakeholders when project is completed and formally closes the project.

Responsible for coordinating and maintaining compliance with the Accreditation Council for Continuing Medical Education (ACCME) standards for jointly provided continuing medical education (CME) activities. This position serves as the primary contact for internal departments and external partners seeking CME accreditation through the health system's accredited CME program, ensuring adherence to ACCME criteria, policies, and documentation requirements.

Reviews and evaluates joint providership applications for compliance with ACCME accreditation criteria, Standards for Integrity and Independence, and hospital CME policies; including performing educational needs assessment, learning objectives, activity design, and evaluation methods.

Ensures required documentation (e.g., disclosures, commercial support agreements, evaluations) is collected, accurate, and archived according to ACCME requirements.

Assist Joint-Providership partner in setting up LMS partnership links, marketing and ensuring ACCME standards are met.

Supports the vision, mission, and values of the organization in all respects.

Supports Lean principles of continuous improvement with energy and enthusiasm, functioning as a champion of change.

Provides and maintains a safe environment for caregivers, patients, and guests.

Conducts all activities with the highest standards of professionalism and confidentiality. Complies with all applicable laws, regulations, policies and procedures, supporting the organization's corporate integrity efforts by acting in an ethical and appropriate manner, reporting known or suspected violation of applicable rules, and cooperating fully with all organizational investigations and proceedings.

Delivers customer service and/or patient care in a manner that promotes goodwill, is timely, efficient and accurate. May perform additional duties of similar complexity within the organization, as required or assigned.

EDUCATION

Required: Bachelor's degree in a relevant field. Equivalent prior experience may be considered in lieu of degree.

Preferred: Master's degree in a relevant field.

LICENSURE/CERTIFICATION/REGISTRATION

Required: N/A

Preferred: Project Management Professional (PMP) Certification. CHCP – Certified Healthcare CPD Professional

Issued by Alliance for Continuing Education in the Health Professions (ACEhp)

EXPERIENCE

Required: Five (5) years' experience in supporting and leading projects and programs in healthcare. Proven project and program management experience, using industry tools and techniques.

Preferred: Experience with education and IT projects. Knowledge of LEAN principles. Knowledge of ACCME standards

ADDITIONAL POSITION INFORMATION:

Excellent communication skills and ability to interact with a diverse population and professionally represent SCHS.

Strong team working and collaborative skills.

Ability to effectively reach consensus with a diverse population with differing needs.

Ability to manage facilitation and consensus building among health care professionals and agencies and achieve expected results.

Ability to work under pressure in a fast-paced environment.

Excellent time management skills.

Excellent analytical and organizational skills, including the proven ability to adapt to a dynamic project environment and manage multiple projects.

Ability to manage key stakeholder interests in an ambivalent culture while managing conflicting priorities and business interests.

Ability to maintain a high degree of professionalism and confidentiality.

Ability to inspire trust and confidence.

PERSONAL PROTECTIVE EQUIPMENT

Must be able to wear appropriate Personal Protective Equipment (PPE) required to perform the job safely.

PHYSICAL REQUIREMENTS:

Continually (75% or more): Use of clear and audible speaking voice and the ability to hear normal speech level.

Frequently (50%): Sitting, standing, walking, lifting 1-10 pounds, keyboard operation.

Occasionally (25%): Bending, climbing stairs, reaching overhead, carrying/pushing, or pulling 1-10 pounds, grasping/squeezing.

Rarely (10%): Stooping/kneeling/crouching, lifting, carrying, pushing, or pulling 11-15 pounds, operation of a motor vehicle.

Never (0%): Climbing ladder/stepstool, lifting/carrying/pushing, or pulling 25-50 pounds, ability to hear whispered speech level.

Exposure to Elemental Factors

Never (0%): Heat, cold, wet/slippery area, noise, dust, vibration, chemical solution, uneven surface.

Blood-Borne Pathogen (BBP) Exposure Category

No Risk for Exposure to BBP

Schedule Weekly Hours:

40

Caregiver Type:

Regular

Shift:

First Shift (United States of America)

Is Exempt Position?

Yes

Job Family:

COORDINATOR CLERICAL

Scheduled Days of the Week:

Monday-Friday

Shift Start & End Time:

8:00am-5:00pm