Elections Coordinator

About The Position
The Riverside County Department of Registrar of Voters is seeking an
Elections Coordinator
- Services
for the Operations Division for the Riverside location
.
*PLEASE NOTE: The position may require full-time office presence for several months leading up to, during, and after elections due to the high workload. The role may involve working weekends and holidays, including mandatory overtime during election and post-election periods. Travel throughout the county may be required. Outside of election season, employees may choose from a 4/10, 9/80, or 5/40 workweek schedule, with the option of a hybrid schedule based on business needs. Flexibility working overtime, weekends, and holidays is required.*
The Elections Coordinator - Services will be responsible for overseeing and training the Training and Recruitment Unit (consisting of Election Officers and Temporary staff), as well as other full-time staff such as Election Technicians. Additionally, the incumbent will be heavily focused on handling the coordination of training facilities including securing training facilities' contracts and agreements, maintaining relationships with community partners, and coordinating between several teams to ensure vote center operations are in compliance with internal procedures and election codes. The incumbent will also oversee the preparation and distribution of election materials and supplies and will provide leadership on overarching high-level tasks to ensure successful election operations.

The most competitive candidate will have full time experience working in major election cycles (i.e. presidential, mid-term), previous experience with training large audiences, and proficiency in Office Suite as well as editing software for visual aides.

Meet the Team
The Riverside County Department of Registrar of Voters ensures the electoral process will be conducted professionally, consistently demonstrating neutrality and non-partisan decision-making, based upon a thorough knowledge of and compliance with all election laws by administering them timely, responsively and with integrity on behalf of those we serve.

Examples Of Essential Duties

• Reviews, researches, and analyzes elections codes and relevant government regulations to determine impact upon Elections Office and operations.
• Liaisons procedural changes to appropriate agencies and staff and makes recommendations to management for implementation; updates and oversees processing and implementation of revisions and changes as they pertain to the Elections Office forms and instructions.
• Assigns and reviews the work of staff in connection with Primary, General, district, municipal, special and internal County elections, including issuance and processing of petitions, nomination papers, campaign reporting forms, absentee and/or early voting and election/precinct officer availability and appointment correspondence.
• Determines the polling places for each scheduled election.
• Maintains liaison necessary for timely input of polling places and election/precinct officers.
• Supervises and oversees Elections Calendar scheduling and maintenance and is responsible to staff, the public, and all appropriate agencies for updates and appraisal; supervises the solicitation of election precinct officials and polling place locations and the absentee voting operation.
• Prepares and provides correspondence to all appropriate public agencies in coordinating conduct of various elections (e.g., recall, vacancy, special measures, as well as general elections).
• Corresponds with other agencies in research and compilation of information (e.g., salaries of public officials, Secretary of State, etc.) for and in the creation of appropriate candidate or election/precinct officer handbooks.
• Supervises the preparation of legal publications; publishes complete list of election/precinct officers and polling places.
• Oversees election files for each election under the jurisdiction of Elections Offices; responsible for chronological compilation and adherence to legal requirements.
• Oversees the preparation and distribution of Annual Calendar of all regularly scheduled elections with appropriate designations, as well as preparation and distribution of Elections Calendars for each type of election occurring.
• Prepares and conducts training seminars, with appropriate procedural or instructional handbooks, for city clerks, election/precinct officers, and other electing body officials.
• Plans and coordinates the delivery of precinct and election/precinct officer supplies and materials.
• Oversees first-line supervision of, and including, voter registration and elections services, absentee voting and election/precinct officers/polls selection; reviews and proofs all ballot layouts, lists of candidates, and other publications, handbooks, and printed documentation prepared for and by the Elections Office.
• Coordinates and supervises temporary, seasonal, election/precinct officers, and election night staff to ensure adequate and appropriate coverage.
• Supervises the preparation and issuance of certificates of election, as required by law.

Minimum Qualifications
Knowledge of: Federal, State, and local laws, rules, regulations, ordinances, and procedures relating to the registration of voters and administration of elections in the State of California; standard and modern office equipment including computerized, data entry, and information processing and the applications used in voter registration and election activities; modern office practices and procedures, including file, correspondence and report preparation; principles and techniques of personnel management and supervision; correct English usage, grammar, spelling, vocabulary, punctuation, format, and style; principles and techniques of establishing and maintaining public relations; and basic mathematics.

Ability to: Read, understand, interpret, and apply election laws and procedures; develop policies and procedures; plan, schedule, and supervise elections operations in peak work periods; instruct and train regular, seasonal, and/or temporary personnel in elections activities; research, develop and present a variety of narrative and/or statistical reports in a concise manner; perform a full variety of data entry, computerized, and other technical elections operations tasks; review and compare documents for completeness and accuracy; effectively develop and maintain cooperative working relationships; and communicate effectively both orally and in writing.

Experience: Two years as an Elections Coordinator Assistant with Riverside County;

OR

Three years of supervisory or lead experience, which must have included responsibility for communicating or explaining information or procedures to staff or the public. Two of the three years must have included interpreting and applying government codes, regulations, legislation, or official directives.

SUPPLEMENTAL INFORMATION
Other Requirements
License/Certificate: Possession of a valid California Driver's License is required.

Skill: Sufficient keyboard or typing skill to enable the applicant to complete 35 net words per minute may be required.

What's Next?
Open to All Applicants
This recruitment is open to all applicants. Qualified applicants may be considered for future vacancies throughout the department.

Applicants who are current County of Riverside employees and/or current employees of the Registrar of Voters Department may be considered before other applicants depending on the volume of applications received.

Qualified applicants may be considered for future vacancies throughout the County.

For questions regarding this recruitment
Contact Lital Slobodsky at

________________________________________________________________________________________

APPLICATION INFORMATION
Veteran's Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify, upload a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. The Veterans Preference Policy, C-3 is available here:

Reasonable Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: https://rc-

Proof of Education
If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.

If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services ( NACES ) or Association of International Credential Evaluators, Inc. ( AICE ).

Work Authorization Requirement
Applicants must be legally authorized to work in the United States at the time of application. The County of Riverside does not participate in visa sponsorship programs, including H1-B visas, and will not provide sponsorship for any employment-based visas.

Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.

Pre-Employment
All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.

Probationary Period
As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.

General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.

Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume, as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.

Please read and follow any special application instructions on this posting. Click the '
Apply
' link located on this page to submit your application. For additional instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, .

If you are experiencing technical problems, you may contact the applicant support desk Monday through Friday, 6 am to 5 pm Pacific Time at or toll-free