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Customer Support and Order Fulfillment Representative

6 hours ago

Eden Prairie, Minnesota, United States Nidec Motor Corporation Full time

We begin with dreams. Dreams drive our motivation. Dreams are our future. The world's dreams, people's dreams, our dreams. Our passion creates ideas that make dreams come alive. Technology and products that were only dreams become reality.

All for dreams. Dreams challenge and the Nidec-Group will continue to meet the challenge. For the world's and people's tomorrows; the world's first, the world's best technologies and products; we will continue our part in creating a better society.

Job Summary

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Job Description

  • Reporting directly to the Customer Support and Order Fulfilment Manager, you will act as main contact point to our valued Customers and Sales Network demonstrate autonomy, problem-solving skills, and initiative in executing accurate and timely order processing and providing support and assistance.
  • You will work independently to manage more complex tasks, find opportunities for process improvements, update documentation, and provide alternative solutions when needed. Throughout, your focus will remain on delivering exceptional service to our values.

KEY RESPONSABILITIES

Order processing

  • Ensure timely and accurate entry and administration of customer orders (manual with order entry Team and through the platform), liaising with Procurement, Logistics, Sales teams to meet SLAs to Customers.
  • Ensure ATP provides the proper level of confidence to streamline the processes, working with the Customer Support and Order Fulfilment Manager to address any urgent request or escalation.

Order tracking & visibility

  • Monitor and update order status, ensuring real-time visibility of inventory levels, order holds and shipment tracking.

Collaboration

  • Maintain proactive contact with the local key stakeholders such Business Leaders, Sales Network, Logistics, Administrative, Credit and Trade Compliance department to support smooth fulfillment.
  • Flag bottlenecks, delays, recurring operational inefficiencies to the Manager to support process improvements.
  • Coordinate on Holds with the Fulfilment Operation Team, ensuring timely action through release or re-dating.

Customer Experience

  • Act as the first escalation point for Customers and Sales Network on fulfilment-related issues; escalate complex or unresolved matters to the Manager in line with the escalation guidelines.
  • Support complaint resolution by providing clear, timely communication and following through to closure.

Compliance

  • Ensure adherence to Company policies, Trade Compliance and Data Protection standards in all activities.

Team organization & Performance monitoring

  • Organize team coverage to always ensure available resources and coordinate back-up plans so business continuity is maintained.
  • Track key performance indicators (KPIs) such as throughput, On Time Delivery, time to book orders, number of Customer Complaints, Time to solve customer issues.
  • Implement corrective actions within the team to meet targets.

BUSINESS IMPACT

  • Excellent Customer Experience resulting in enhanced sales growth and customer retention.

REQUIRED QUALIFICATIONS AND EXPERIENCE

  • Previous experience within Fulfilment or an Order to Cash and /or Customer Service environment preferred.
  • Available to support increased workload and additional hours when required (e.g., month-end/quarter-end periods).
  • Demonstrated customer service and soft skills with customer-facing experience preferred.
  • Proficiency in MS Office is preferred.
  • Working knowledge of Oracle, Salesforce.
  • Detail and results-oriented, ability to work under pressure to meet tight timelines.
  • Strong oral and written communication skills
  • Self-starter attitude with great teamwork abilities.
  • Demonstrated ability to embrace change and willingness to learn best practices.
  • Very strong organizational skills - attention to detail essential.
  • Working within a multi-cultural and global environment.

Education and Qualifications

  • At least 5 plus years of experience
  • Undergraduate degree in relevant business discipline.

Additional Job Details

Support & Production – S3

Organizational Impact

  • Works to deliver day-to-day objectives with direct impact on achievement of results for the team
  • Work consists of tasks that are occasionally not routine
  • Works independently under moderate supervision
  • May be required to apply discretion within broad operational boundaries and procedures

Communication & Influence

  • Communicates with contacts typically within the team on matters that involve obtaining or providing information on matters of moderate importance to the team
  • Explains practices, procedures, and policies in order to reach agreement

Innovation & Complexity

  • Responsible for making minor changes in systems and processes to solve problems or improve effectiveness of team
  • May propose solutions to problems for manager review
  • Daily challenges are difficult but not complex, and may require some analysis to understand and resolve

Leadership & Talent Management

  • Responsible for providing guidance, coaching, and training to other employees within team

Knowledge & Experience

  • Requires broad knowledge of operational systems and practices typically obtained through work experience or education
  • Requires a minimum of 5 years of experience. May require vocational or technical education

Equal Employment Opportunity and Affirmative Action at Nidec

Nidec is an Equal Employment Opportunity (EEO) and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants receive consideration for employment without regard to their age, gender, gender identity, sexual orientation, race, color, genetic information, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law. For more information regarding your (EEO) rights as an applicant, please visit the following website:

Work Shift Schedule

No Soliciting

Nidec will not accept unsolicited resumes from individual recruiters or third party recruiting agencies in response to Nidec job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers. Pre-approval from the Nidec Talent Acquisition team is required before any external candidate can be submitted and such candidate must be submitted to the Nidec Talent Acquisition team.