Sales Assistant

7 days ago

Alexandria, Virginia, United States Windows Catering Full time $40,000 - $60,000 per year

The ideal candidate will be responsible for supporting a Sales Executive with the goal of overall operational efficiency and revenue growth. As a sales assistant, you will work with sales executives on revenue generation and administrative responsibilities. Day-to-day responsibilities may change based on support needs, off-premise event schedules, and project-based work. The Sales Assistant's job responsibilities will be driven by the changing needs of the Sales Executive.

Responsibilities

  • Handle and process orders including follow-up and billing
  • Assist with office organization including filing and managing Sales Executive's calendar
  • Participate in daily menu checking of kitchen and delivery orders
  • Operations meeting preparation to ensure timely, complete and accurate information is communicated to each department manager in advance (Facilitate Operations meetings on an as needed basis)
  • Create menu cards and other event-related materials
  • Respond to inquiries with detailed information gathering and ensuring timely follow-up
  • Proposal drafting, menu creation and event designing with routine revisions of outstanding proposals and follow-up with clients
  • Assist with billing and post-event follow-up with client, outside vendors and captains
  • Assist with marketing efforts including mailings and helping to develop of hot prospective client lists
  • Assist in managing deposits and AR collections
  • Assist in updating Outstanding and other reporting requirements
  • Attend events and provide on-site support
  • Track inventory levels of marketing materials
  • Customer service, post-event follow-up phone calls, thank you notes
  • Maintain Inquiry Module ensuring follow-up and that information is accurate
  • Performs all duties as assigned

Qualifications

  • Proven work experience as an Administrative or Sales Assistant
  • Proficiency in Microsoft Office Suite (2 Years Preferred)
  • Hands-on experience with office equipment (e.g., scanners/printers)
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Customer service attitude
  • High school degree: additional certification in Office Management is a plus

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