Legal Assistant

• Home

Legal Assistant

Join one of New Jersey's leading law firms. Scarinci Hollenbeck seeks a professional Legal Assistant to support our Little Falls office. Apply today.

Back

• Full-time
• Little Falls, NJ

About Scarinci Hollenbeck
Scarinci Hollenbeck is a growing practice of over 65 experienced attorneys. We serve the niche practice areas most often required by the owners and leaders of corporations. We offer a full range of services and have developed our business law practice with the expertise and specialization necessary to serve our clients as they adapt to the shifting economic landscape.

Job Summary
Reporting to the Legal Paraprofessionals Manager, this role will be responsible for supporting various attorneys in the Public and Education Law section with all administrative aspects of the section specialty.

Essential Duties/Responsibilities

• Provide general office support, including printing, scanning, copying, mailing, faxing, and emailing documents.
• Arrange couriers, court reporters, expert witnesses, and other special functions.
• Prepare check requests, submit purchase orders, and process expense reports.
• Update attorneys contact information and maintain accurate records.
• Assist with case screening and origination, including initial conflict checks in collaboration with the Records Department.
• Create and maintain reliable electronic filing systems.
• Close concluded matters as directed by attorneys.
• Transcribe, proofread, format, and file legal documents such as correspondence, discovery, pleadings, contracts, and meeting minutes.
• Index, redact, bate stamp, and organize documents for production using AdobePro.
• E-file documents via NJ E-Courts, New York State Courts Electronic Filing (NYSCEF), and PACER.
• Maintain attorney calendars by scheduling meetings, appointments, and conferences (onsite and remote), managing changes, and keeping attorneys informed.
• Attend meetings and take notes.
• Answer incoming phone calls on behalf of assigned attorneys, take messages, and answer clerical client inquiries per attorney request.
• Send court documents to clients, witnesses, or court officials via mail, fax, or email.
• Input attorney time into timekeeping software as requested.
• Perform other administrative duties as assigned.

Education And Required Skills

• Associate degree or equivalent experience.
• Minimum 1-2 years law firm experience.
• Legal Secretary experience in Public and Education Law preferred.
• Ability to function well in a high-paced environment.
• Exceptional organizational skills, attention to detail, and ability to prioritize.
• Ability to maintain confidential and sensitive information and to exercise discretion and good judgement.
• Excellent verbal and written communication skills.
• Proficient understanding of legal terminology and principles, research methods, and court processes.
• Strong technology skills and proficiency in Microsoft Office Suite.

Work Schedule

• In office work at the Little Falls, NJ location.
• Full-time, non-exempt, Monday to Friday 9:00 a.m. - 5:00 p.m. (one hour unpaid lunch).
• Overtime (over 40 hours) may be required from time to time.

Salary

• Compensation range $30/hr - $38/hr

We offer benefits including medical, prescription, dental, vision insurance, 401(k), onsite fitness center, plus the potential for commission.

Scarinci Hollenbeck is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

Submission Requirements

Resume, can be submitted through our career portal.

FirstName

LastName

Email

Phone

Upload your cover letter (This field is required)

Upload your resume (This field is required)

Upload a writing sample

Upload a transcript

• The use of the Internet or this form for communication with the firm or any individual member of the firm does not establish an attorney-client relationship. Confidential or time-sensitive information should not be sent through this form. By providing a telephone number and submitting this form you are consenting to be contacted by SMS text message. Message & data rates may apply. Message frequency may vary. You can reply STOP to opt-out of further messaging.

I have read the disclaimerSubmit form

Sign up to get the latest from our attorneys

Consider subscribing to our Firm Insights mailing list by clicking the button below so you can keep up to date with the firm`s latest articles covering various legal topics.

Library

• Client Alerts
• Firm Events
• Firm News
• Firm Insights
• Subscription

The Firm

• Firm Overview
• Administration
• Community Involvement
• Diversity
• Pro Bono
• In Memoriam
• Work Life Integration

Subscribe Now