Paralegal and Administrative Specialist

The Center on Budget and Policy Priorities (CBPP) is a nonpartisan research and policy institute that advances federal and state policies to help build a nation where everyone — regardless of income, race, ethnicity, sexual orientation, gender identity, ZIP code, immigration status, or disability status — has the resources they need to thrive and share in the nation's prosperity.

CBPP combines rigorous research and analysis, strategic communications, and effective advocacy to shape debates, affect policy, and inform effective implementation both nationally and in states. It works closely with a broad set of national, state, and community organizations to design and advance policies that promote economic justice; improve health; broaden opportunity in areas like housing, health care, employment, and education; and lower structural barriers for people of color and other communities that face systemic barriers to opportunity. CBPP promotes policies to build a more equitable nation and fair tax policies that can support these gains over the long term. CBPP also shows the harmful impacts of policies and proposals that would deepen poverty, widen disparities, and worsen health outcomes.

CBPP seeks a detail-oriented and proactive Paralegal and Administrative Specialist to support our Executive Vice President, Legal Department and Administration. This role combines legal support with administrative responsibilities, focusing on corporate governance, risk management, compliance, and internal coordination. The ideal candidate will have strong organizational and project management skills, legal acumen, and the ability to manage multiple priorities in a dynamic environment.

Responsibilities:

Paralegal Duties:

• Support the Executive Vice President, Legal Department and Administration in standing up a risk management committee representing multiple departments across the organization and collaborate with members to move work forward between meetings.
• Conduct legal research and summarize findings for internal use in decision-making processes for the Executive Vice President, Legal Department and Administration and CBPP's risk management committee.
• Coordinate with internal departments to ensure legal and regulatory requirements are met.
• Maintain and organize corporate records, legal files, compliance documentation, and legal databases and track regulatory deadlines to support compliance efforts for the organization.
• Assist with corporate governance matters, including prepping materials for board resolutions, writing meeting minutes, and other governance needs.
• Support the Executive Vice President, Legal Department and Administration in Union relations activities, preparation, and follow-up.
• Assist with drafting, reviewing, and coordinating contracts with Senior Manager of Contracts and Compliance, NDAs, MOUs, and other legal documents.

Administrative Duties:

• Provide high-level administrative support to the Executive Vice President, Legal and Administration by managing complex calendars, coordinating meetings, and handling sensitive scheduling conflicts.
• Prepare reports, presentations, and correspondence for the Executive Vice President, Legal Department and Administration to leverage in meetings and communications.
• Coordinate with internal stakeholders across departments and external counsel for meetings and to attain relevant information for work.
• Assist with departmental budgeting, invoice processing, and vendor coordination.
• Assist with managing complex, cross functional risk management and compliance projects.
• Perform other job-related duties within the role's scope as assigned to support the team's goals.

Qualifications:

• Associate or bachelor's degree in paralegal studies, legal administration, or related field.
• Paralegal certification from an accredited institution, while not required, is a plus.
• Minimum of five years of experience in corporate legal and administrative support role and at least two years of experience supporting executive or C-suite staff.
• Strong understanding of corporate law, contract management, and compliance.
• Experience in a corporate legal department or in-house counsel environment.
• Demonstrated attention to detail with a focus on accuracy and thoroughness.
• Strong research skills.
• Strong project management skills and proven organizational skills with a focus on document management.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and legal management software, document management software (e.g., SharePoint),and e-signature platforms.
• Effective self-starter with a proactive attitude and the ability to work under tight deadlines and to prioritize and manage multiple tasks with little supervision.
• High level of discretion/confidentiality and ability to demonstrate sound business judgment when performing assigned duties.
• Commitment to CBPP's mission of helping build a nation where everyone has the resources they need to thrive and share in the nation's prosperity, and to advancing equity and inclusion through CBPP's communications work.

This position reports to the Executive Vice President, Legal Department and Administration.

Work Location and Hybrid Schedule Expectations: Employees are expected to work in the Washington, D.C. office for this position. CBPP operates on a hybrid work schedule of two full in-office days (Tuesday and Wednesday) per week, as well as the first Thursday of each month in our Washington, D.C. office.

Terms of Employment: Full-time; exempt.

Bargaining Unit Status: This is not a bargaining unit position.

Compensation: Salary for this position ranges from $90,000 to $110,000 per year; pay is based on a number of factors including job-related knowledge, skills, and experience and internal pay equity. Excellent benefits (including health insurance, vision and dental coverage, life and long-term disability insurance, retirement, MERP, and DCAP) and generous vacation, sick leave, and holiday schedules.

Make sure to upload a cover letter and resume. In your cover letter, please include a discussion of what draws you to this role and this work.

The Center on Budget and Policy Priorities is an Equal Opportunity Employer that values and welcomes diversity in the workplace and strongly encourages all qualified persons to apply regardless of race, color, age, sex, marital status, sexual orientation, gender identity, gender expression, genetic information, credit information, pregnancy or parental status, family responsibilities, personal appearance, creed, military or veteran status, religion, ancestry or national origin, union activities, disability, or other status protected by applicable law.