Fiscal Accounts Tech II

Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

GRADE

ASTD12

LOCATION OF POSITION

Nancy S. Grasmick Education Building

200 West Baltimore Street

Baltimore, MD 21201

POSITION DUTIES

The Payroll Fiscal Accounts Tech II processes special payments payroll, cash revenues, working fund requests and cash payments for the Maryland State Department of Education.

Duties Include:

• Processes the contractual payroll adjustments (input) in workday
• Employee payroll representative.
• Request one-time payments, review and calculate employees' adjustments, leave and time off balances, compensation changes, reclasses, acting capacity allowances and gross pay results in workday.
• Resolves payroll discrepancies.
• Run payroll reports and contact employees and/or supervisors for no time entered, unsubmitted time and unapproved time ensuring contractual employees are paid.
• Reconciles the payroll summary (SPMS Workday), the cost allocation (TSO) FMIS and the payroll register (CPB).
• Request invoices for payroll overpayments on term employees.
• Complete employees' salary and employment verification forms.
• Cancel and reissue paychecks.
• FMIS Rstars and Adpics Vendor Coordinator.
• Maintain the agency's adpics vendor table

The Fiscal Assets Account Tech II serves as a fiscal assets custodian to record all fixed asset transactions (in Access) to include acquisitions, disposals, transfers, surplus, improvements, etc. and assist in fixed asset reconciliation with inventory record to include preparation of reports listing missing or stolen property, excess property, declaration of surplus property, etc.

Duties Include:

• Agency Inventory
• Prepare monthly data tables and reconciliations for fixed assets.
• Input asset data into the fixed asset database.
• Input assets that are approved for sale by the Department of General Services to be entered on the GovDeals site.
• Submit excess property declaration to Agency's Property Officer for final signatures after the assets have been physically removed or disposed of.
• Remove approved disposals fixed asset from the master database.
• Record results of physical inventories received from agency Accountable Officers. (The Audit list and inventory reports are submitted by Ops team)
• Reconcile physical inventories to the perpetual inventory records by preparing advanced queries to determine missing property from received physical inventories taken by Accountable Office.
• Receive excess property declarations.
• Assist the Property Office with maintaining and update the Agency's Accountable Officers / Inventory Control Managers (ICM) roaster as needed.
• Back up for accounts receivable team that would require researching, processing deposits, and journal adjustments

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments.

Notes:

1. Candidates may substitute experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required education.

2. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

• Experience with Inventory Management
• Experience with Payroll

LIMITATIONS ON SELECTION

This position is limited to current State of Maryland Employees who work in the Division of Finance.

SPECIAL REQUIREMENTS

Candidates must consent to a State Police Investigation (fingerprinting) as a routine procedure for all employees with this Agency.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

BENEFITS

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

It is preferred that applicants complete the MD State Government online application for employment. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If you are unable to apply online, paper applications can be obtained from the link below and be faxed to or mailed to MSDE Human Resources Branch, 200 W. Baltimore Street, Baltimore, MD If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.

All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application, submitted to the fax number, or mailed to the Human Resources address listed above.

Inquiries can be made to , TDD Appropriate accommodations can be made for individuals with disabilities.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at TTY Users: Call via Maryland Relay.

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity. People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country.

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